Executive School Admin Assistant: Lead Office & Admissions

Our-Lady-of-Perpetual-Help-Schoo; Glenview (IL); On-site; USD 50,000 - 55,000; Full time

Job summary

Our Lady of Perpetual Help School in Glenview, IL is seeking an Executive School Administrative Assistant to partner with the Principal and leadership team, manage priorities, and maintain a welcoming office environment.

The role provides high-level administrative support, maintains confidential records, oversees daily operations, and coordinates admissions, communications, and office procedures to ensure efficient school administration and excellent service to students, families, and staff.

Qualifications

• Excellent communication, interpersonal, and listening skills.
• Strong organizational skills with the ability to manage multiple responsibilities and priorities.
• Experience with database management and maintaining accurate records.
• Proficiency with Microsoft Word, Excel, and Google Workspace.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Bachelor’s degree or equivalent professional experience preferred.
• Demonstrated experience providing administrative support in a school environment.

Responsibilities

• Greet visitors and provide a welcoming, professional first impression.
• Serve as the first point of contact for the school office with tact and discretion.
• Maintain confidential records and organized filing systems.
• Support the Principal and leadership team with reports and correspondence.
• Coordinate weekly office projects and supervise office staff to ensure smooth operations.
• Assist with admissions processes and enrollment information management.

Skills

Excellent communication

Strong organizational skills

Discretion and confidentiality

Team collaboration

Professional demeanor

Education

Bachelor’s degree or equivalent

Tools

Microsoft Word

Excel

Google Workspace

Job description

Our Lady of Perpetual Help School in Glenview, IL is seeking an Executive School Administrative Assistant to partner with the Principal and leadership team, manage priorities, and maintain a welcoming office environment.

The role provides high-level administrative support, maintains confidential records, oversees daily operations, and coordinates admissions, communications, and office procedures to ensure efficient school administration and excellent service to students, families, and staff.