Executive Scheduler & Front Office Senior Assistant

Delta V Management, LLC; North Canton (OH); On-site; USD 45,000 - 55,000; Full time

Job summary

Delta V Management, LLC. is seeking a highly organized Senior Administrative Assistant to support ReliaRide and Delta V Management’s day-to-day operations on-site in North Canton, OH. You will manage executive calendars, handle front-office duties, and coordinate communications for Executive Leadership.

The role requires professionalism, discretion, and the ability to multitask in a fast-paced environment. This is a full-time, on-site position with opportunities to grow into expanded

Qualifications

• Previous administrative, customer service, reception, scheduling, or executive assistant experience required.
• Strong verbal and written communications skills with demonstrated high level of professionalism and ability to interact with people at various levels within the organization.
• Highly organized with exceptional attention to detail, time management, and follow through.
• Proven ability to manage multiple priorities, adapt to changing demands, and perform effectively under tight deadlines.
• Ability to maintain professionalism, confidentiality, and discretion when handling sensitive information.
• Proficiency with Microsoft Office, Google Applications, email, basic computer applications, and comfort learning internal systems and tools.
• Experience managing calendars, scheduling meetings, and coordinating communications.
• Ability to work independently while also collaborating effectively with leadership and team members.

Responsibilities

• Serve as the first point of contact for visitors entering the office.
• Greet visitors professionally and assist with questions regarding all companies and services.
• Welcome visitors and direct them to the appropriate office, conference room, or podcast studio.
• Maintain and welcoming, presentable, professional, and organized front office environment.
• Maintain professionalism, communication, and confidentiality during all guest and client interactions.
• Coordinate scheduling for Executive Leadership, including both in-person and online meetings.
• Manage executive calendars, scheduling priorities, and schedule coordination with accuracy, discretion, and attention to detail.
• Serve as the primary administrator for designated company Google Calendars, ensuring calendar information remains accurate and up to date through the management of approved PTO requests, employee birthdays, company events, meetings, scheduling changes, etc.
• Answer inbound phone calls professionally and direct calls and voicemails to the appropriate team member.
• Maintain timely and professional communication regarding scheduling changes, meeting confirmations, and follow-up needs.
• Demonstrate reliability, responsiveness, organization, and attention to detail in all scheduling and communication responsibilities.
• Assist with meeting preparation, including conference room readiness, materials, and attendee coordination.
• Assist Executive Leadership with administrative tasks as assigned.
• Maintain organization of office materials, schedules, meeting coordination, and company resources.
• Maintain confidentiality regarding company information, leadership discussions, schedules, and sensitive information.
• Professionally represent all companies during public-facing interactions, meetings, and events.
• Support office operations and administrative functions as directed by Executive Leadership.
• Demonstrate initiative in learning all companies’ operations, services, processes, and procedures.
• Demonstrate adaptability and willingness to take on additional responsibilities as business needs evolve.
• Maintain a positive, professional, and team-oriented attitude.
• All other duties as assigned.

Job description

Delta V Management, LLC. is seeking a highly organized Senior Administrative Assistant to support ReliaRide and Delta V Management’s day-to-day operations on-site in North Canton, OH. You will manage executive calendars, handle front-office duties, and coordinate communications for Executive Leadership.

The role requires professionalism, discretion, and the ability to multitask in a fast-paced environment. This is a full-time, on-site position with opportunities to grow into expanded