Executive Scheduler & Office Operations Lead

Overstock; Dallas (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

Beyond Retail Group in Coppell, TX seeks an experienced Executive Assistant to support senior leaders. You will manage calendars, arrange travel, process expenses, and handle front desk duties with discretion.

This fast-paced role requires 2+ years of admin experience, strong MS 365 skills, and meticulous attention to detail. You’ll interact with executives, vendors, and travel partners, and grow into broader operations.

Qualifications

• 2+ years in an EA, coordinator, or admin role.
• Experience juggling calendars and booking travel.
• Comfort with numbers—reconciling expenses is a plus.

Responsibilities

• Own executive calendars end-to-end and schedule meetings.
• Book domestic and international travel and manage itineraries.
• Prepare and submit expense reports accurately and on time.
• Answer, screen, and route front desk calls and visitors.
• Draft correspondence and prep materials for executives.
• Maintain organized digital files and assist with special projects.

Skills

Calendar management

Travel booking

Expense reconciliation

Microsoft 365 skills

Written and verbal communication

Discretion with confidential info

Cross-team collaboration

Education

High School Diploma

Tools

Outlook

Teams

Word

Excel

Concur

Job description

Beyond Retail Group in Coppell, TX seeks an experienced Executive Assistant to support senior leaders. You will manage calendars, arrange travel, process expenses, and handle front desk duties with discretion.

This fast-paced role requires 2+ years of admin experience, strong MS 365 skills, and meticulous attention to detail. You’ll interact with executives, vendors, and travel partners, and grow into broader operations.