Executive Sales & Marketing Administrative Assistant

TSI Incorporated; Shoreview (MN); On-site; USD 62,000 - 67,000; Full time

Benefits offered by this job

Health Insurance

401(k) Match

Paid Time Off

Employee Assistance Program

Professional development opportunities

Job summary

TSI Incorporated is seeking a Sales & Marketing Administrative Assistant to provide comprehensive support to the Vice President of Sales & Marketing. You will manage schedules, coordinate meetings and travel, prepare reports, and handle confidential information with discretion.

You will also assist with senior management preparations, support event planning for trade shows and conferences, and collaborate with cross-functional teams to ensure seamless execution of projects in a fast-paced

Qualifications

• High School Diploma or GED.
• 3+ years of proven relevant, applicable experience.
• Excellent interpersonal and communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
• General understanding of electronic communications media.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Attention to detail and accuracy in completing tasks.
• Writing, editing, and communication skills.
• Must be able to maintain confidentiality.
• Ability to work collaboratively and effectively with other teams within the organization.
• Working knowledge of CRM/ERP system (SAP, JD Edwards, Oracle, Salesforce, or similar).
• Willingness to be available outside of normal business hours during occasional global travel by VP to address any potential travel-related disruptions.
• Willingness to adapt to change and learn new responsibilities, as needed.
• Associate’s Degree

Responsibilities

• Proactively identify and assume administrative tasks to support and open bandwidth for the VP
• Coordinate and schedule meetings and travel arrangements for the VP
• Prepare and edit correspondence, presentations, and reports, including expense reports
• Assist with Business Decision Week and other Senior Management Team meeting preparations and follow up
• Handle incoming calls, emails, and other communications, ensuring prompt and professional responses
• Manage the VP’s calendar and all associated demands of the VP’s time
• Support event planning and coordination, including trade shows, conferences, and promotional events
• Engage in the Sales and Marketing activity committee to plan events for our team members
• Monitor and manage office supplies and marketing materials inventory, as requested
• Collaborate with cross-functional teams to ensure seamless execution of projects
• Assist with managing employee vacation time and update the VP’s calendars with scheduled time off
• May provide administrative support to other senior leaders in the Sales and Marketing function, as needed, with prior approval from manager
• Provide coverage for the Front Desk / Receptionist role, as needed
• Perform other administrative tasks, as assigned

Skills

Administrative experience

MS Office proficiency

Confidentiality

Communication skills

CRM/ERP systems experience

Education

Associate’s Degree

High School Diploma or GED

Tools

SAP

JD Edwards

Oracle

Salesforce

Job description

TSI Incorporated is seeking a Sales & Marketing Administrative Assistant to provide comprehensive support to the Vice President of Sales & Marketing. You will manage schedules, coordinate meetings and travel, prepare reports, and handle confidential information with discretion.

You will also assist with senior management preparations, support event planning for trade shows and conferences, and collaborate with cross-functional teams to ensure seamless execution of projects in a fast-paced