Executive & Sales Admin Assistant: Strategic Hotel Support

Kessler Collection; Charlotte (NC); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Paid holidays

Paid vacation

Dental insurance

Job summary

The Grand Bohemian Charlotte, Autograph Collection, is seeking an Executive Administrative Assistant to support the General Manager and executive office. You will manage calendars, prepare documentation, and coordinate meeting logistics to ensure smooth daily operations within the hotel.

This role requires strong communication, organizational skills, and discretion, with duties spanning correspondence, contract preparation, and special project support for the executive team.

Qualifications

• Must be able to effectively communicate both verbally and written, with all levels of employees and guests in a courteous manner.
• Ability to write reports and business correspondence.
• Maintain regular attendance in compliance with hotel standards.

Responsibilities

• Manage Microsoft Outlook for GM and executive office to include appointment calendar, email correspondence, tracking and filing, contacts, out of office and notes.
• Filing to include electronic, hard copy and email.
• Facilitate smooth daily, weekly, monthly meetings with agendas, documentation and recaps.
• Assist with managing internal and corporate deadlines for GM and department heads.
• Assist GM with creation of contracts, agreements, reports, and presentations.

Skills

Verbal communication

Written communication

Multitasking

Organizational skills

Attention to detail

Problem solving

Education

High School diploma or equivalent

College coursework helpful

Tools

Microsoft Outlook

Job description

The Grand Bohemian Charlotte, Autograph Collection, is seeking an Executive Administrative Assistant to support the General Manager and executive office. You will manage calendars, prepare documentation, and coordinate meeting logistics to ensure smooth daily operations within the hotel.

This role requires strong communication, organizational skills, and discretion, with duties spanning correspondence, contract preparation, and special project support for the executive team.