Executive Recruiting Coordinator — White-Glove Hiring

North Bridge Staffing Group; New York (NY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Accrued PTO

Free catered breakfast & lunch daily

OT eligible

Job summary

Citadel is seeking a Recruiting Coordinator to support the recruiting team in a fast-paced environment in New York, NY. You will partner with senior recruiters to drive the full-cycle process, coordinate complex interviews, and manage candidate travel logistics.

You will maintain the ATS, draft offer letters, and guide onboarding steps, while serving as the first point of contact for candidates and internal stakeholders—delivering outstanding, white-glove service.

Qualifications

• Experience in recruiting or HR capacity.
• Proficiency in Microsoft Outlook and experience with Outlook meetings.
• Ability to manage multiple tasks in a fast-paced team environment.
• Strong written and verbal communications skills.
• Excellent analytical skills with strong attention to detail.
• Self-motivated and proactive.
• Ability to work independently and collaboratively.

Responsibilities

• Partner with senior recruiters to coordinate executive-level recruiting processes across multiple business units.
• Coordinate complex interview scheduling, including working with candidates’ executive assistants.
• Arrange candidate travel and logistics for onsite interviews.
• Maintain and update the ATS with precision and accuracy.
• Draft and prepare offer letters and assist with onboarding steps.
• Serve as the first point of contact for candidates, executive assistants, and internal stakeholders—delivering high-touch service.
• Escort candidates onsite to ensure a professional and welcoming experience.

Skills

Recruiting/HR experience

Outlook/calendar management

Task management in fast-paced teams

Written and verbal communication

Analytical skills

Self-motivated

Independent and collaborative work

Stakeholder relationship building

Tools

Microsoft Outlook

Job description

Are you looking to elevate your HR career or leverage your transferable skillset from another profession? Citadel is looking to expand their Recruiting Coordination team with team members who are ambitious, intellectually curious and thrive in a fast-paced environment! You will partner closely with internal recruiters through the full-cycle recruiting process across business areas. Recruiting Coordinators drive the hiring process forward and own the candidate management process.

Your Objectives

• Partner with senior recruiters to coordinate executive-level recruiting processes across multiple business units.
• Coordinate complex interview scheduling, including working directly with candidates’ executive assistants.
• Arrange candidate travel and logistics for onsite interviews, ensuring a seamless experience.
• Maintain and update the Applicant Tracking System (ATS) with precision and accuracy.
• Draft and prepare offer letters and assist with onboarding steps.
• Serve as the first point of contact for candidates, executive assistants, and internal stakeholders—delivering “white glove” service at every touchpoint.
• Escort candidates onsite, ensuring a professional and welcoming experience.

Your Skills & Talents

• Experience in recruiting or HR capacity.
• Proficiency in Microsoft Outlook, experience with Outlook meetings.
• Ability to manage multiple tasks and thrive in a fast-paced team environment.
• Strong written and verbal communications skills.
• Excellent analytical skills, with strong attention to detail and exceptional follow-through.
• Self-motivated and proactive.
• Ability to work productively both independently and collaboratively.
• Working at one of the top financial firms in the world with world class talent who strives for excellence.
• Developing your skills supporting teams who recruit the best and brightest in their industry.
• Building relationships with a variety of stakeholders within Citadel’s businesses, including senior-level colleagues.
• Former team members have moved into successful HR careers both within and outside of the firm.
• Opportunity to receive an attractive compensation and benefit package including medical, dental, vision, accrued PTO, and free catered breakfast & lunch daily.
• OT eligible.

About Citadel

Citadel is a worldwide leader in finance that uses next- generation technology and alpha-driven strategies to transform the global economy. They tackle some of the toughest problems in the industry by pushing themselves to be the best again and again. Citadel is guided by its core values of championing honesty, rewarding excellence, continuously learning, solving problems together, and earning the win.

Compensation is based off of a total compensation including an hourly rate and overtime.