Executive Recruiting Coordinator - Hybrid, Top Talent

Ford Global Group; Dearborn (MI); Hybrid; USD 87,000 - 145,000; Full time

Benefits offered by this job

Medical, dental, vision + Rx

Parental leave and back-up child care

Vehicle discount program

Tuition assistance

Employee resource groups

Paid time off

Paid holidays

Job summary

Ford Motor Company in Dearborn, MI, seeks an Executive Recruitment Coordinator to deliver white-glove experiences to executive-level candidates and lead the recruitment process for senior leaders. You will partner with executive recruiters and HR leadership to manage schedules, travel, and candidate communications in a centralized, confidential environment.

This role requires outstanding organizational skills, discretion, and the ability to navigate shifting priorities.

Qualifications

• Bachelor’s degree or equivalent experience.
• 6+ years of experience in Executive Search, Recruiting, or Executive Administrative support.
• Adept at working in a fast-paced, constantly changing environment.
• Problem solver with the ability to swiftly address challenges in high-pressure situations.
• Strong organizational and multi-tasking abilities.

Responsibilities

• Deliver prompt, detailed, and personable communication to executive-level talent, both internally and externally, ensuring alignment with executive stakeholders.
• Collaborate with executive recruiters, senior leaders, administrative assistants, and candidates to schedule kickoff calls, status update meetings, interviews, and post-interview debriefs; participate in meetings as needed to stay informed and facilitate progress.
• Assist executive recruiters in crafting status reports, position profiles, target lists, and other strategic search documents.
• Follow up on interview feedback as required by executive recruiters to ensure timely decision-making.
• Create and maintain search projects in the Executive Recruiting Platform, championing accurate and timely data entry and integrity.
• Open requisitions in the company ATS system and manage offer form and letter preparation alongside recruiters.
• Partner with the executive TA specialist to coordinate candidate gifts and recognition efforts.
• Build trusted partnerships across the organization, serving as a key point of contact for candidates, executives, and recruiters alike.
• Arrange candidate travel, lodging, and process reimbursements efficiently and discreetly.
• Maintain up-to-date data across recruiting tools and dashboards, ensuring candidate profiles and workflows are accurate.
• Support Executive Recruiters in monitoring referrals and tracking recruiting communications
• Assist in planning and executing recruiting-related events to enhance candidate and client experiences
• Provide comprehensive administrative support to the executive recruiting team as needed
• Proactively suggest and implement process improvements to refine coordination of executive searches, improving candidate and client experiencesNavigate ambiguity with agility by anticipating needs, adjusting priorities quickly, and maintaining composure under pressure
• Facilitate clear and effective communication between executives and recruiters, ensuring all stakeholder expectations are managed and met.

Skills

Organizational skills

Communication

Problem solving

Fast-paced environment

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

Collaboration tools

Job description

Ford Motor Company in Dearborn, MI, seeks an Executive Recruitment Coordinator to deliver white-glove experiences to executive-level candidates and lead the recruitment process for senior leaders. You will partner with executive recruiters and HR leadership to manage schedules, travel, and candidate communications in a centralized, confidential environment.

This role requires outstanding organizational skills, discretion, and the ability to navigate shifting priorities.