Executive Talent Acquisition Coordinator

Ford Global; Dearborn (MI); Hybrid; USD 87,000 - 145,000; Full time

Benefits offered by this job

Medical, dental, vision + Rx

Parental leave and back-up child care

Vehicle discount program

Tuition assistance

Employee resource groups

Paid time off

Paid holidays

Job summary

Ford Motor Company in Dearborn, MI, seeks an Executive Recruitment Coordinator to deliver white-glove experiences to executive-level candidates and lead the recruitment process for senior leaders. You will partner with executive recruiters and HR leadership to manage schedules, travel, and candidate communications in a centralized, confidential environment.

This role requires outstanding organizational skills, discretion, and the ability to navigate shifting priorities.

Qualifications

• Bachelor’s degree or equivalent experience.
• 6+ years of experience in Executive Search, Recruiting, or Executive Administrative support.
• Adept at working in a fast-paced, constantly changing environment.
• Problem solver with the ability to swiftly address challenges in high-pressure situations.
• Strong organizational and multi-tasking abilities.

Responsibilities

• Deliver prompt, detailed, and personable communication to executive-level talent, both internally and externally, ensuring alignment with executive stakeholders.
• Collaborate with executive recruiters, senior leaders, administrative assistants, and candidates to schedule kickoff calls, status update meetings, interviews, and post-interview debriefs; participate in meetings as needed to stay informed and facilitate progress.
• Assist executive recruiters in crafting status reports, position profiles, target lists, and other strategic search documents.
• Follow up on interview feedback as required by executive recruiters to ensure timely decision-making.
• Create and maintain search projects in the Executive Recruiting Platform, championing accurate and timely data entry and integrity.
• Open requisitions in the company ATS system and manage offer form and letter preparation alongside recruiters.
• Partner with the executive TA specialist to coordinate candidate gifts and recognition efforts.
• Build trusted partnerships across the organization, serving as a key point of contact for candidates, executives, and recruiters alike.
• Arrange candidate travel, lodging, and process reimbursements efficiently and discreetly.
• Maintain up-to-date data across recruiting tools and dashboards, ensuring candidate profiles and workflows are accurate.
• Support Executive Recruiters in monitoring referrals and tracking recruiting communications
• Assist in planning and executing recruiting-related events to enhance candidate and client experiences
• Provide comprehensive administrative support to the executive recruiting team as needed
• Proactively suggest and implement process improvements to refine coordination of executive searches, improving candidate and client experiencesNavigate ambiguity with agility by anticipating needs, adjusting priorities quickly, and maintaining composure under pressure
• Facilitate clear and effective communication between executives and recruiters, ensuring all stakeholder expectations are managed and met.

Skills

Organizational skills

Communication

Problem solving

Fast-paced environment

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

Collaboration tools

Job description

As part of our Human Resources team, you’ll help us attract, hire and retain the top talent we need to achieve our bold vision. You’ll play a vital role in defining, developing and maintaining the winning culture that empowers diverse individuals to work together and create the impossible. We’re seeking change leaders, talent strategists, employee advocates and culture architects to enable our teams, partners, and businesses to do and be their best.

In this position...

As the Executive Recruitment Coordinator, you’ll deliver white-glove experiences to executive-level candidates, hiring executives, and HR leadership throughout the executive recruiting process. As a member of the Executive Talent Acquisition Team, you’ll play an integral role in building trusted partnerships across the organization and serving as a strong brand representative of both the team and Ford Motor Company.

This role is a critical, centralized resource for recruiters, in serving as a resource for their candidates and clients. On a daily basis, you will interface with senior executive leaders, manage complex schedules and travel arrangements, host candidates while onsite, orchestrate shifting priorities, develop collateral and decks for weekly status meetings and act as the trusted point of contact against the requirements your assigned too.

This role requires extremely strong organizational & communication skills, focused attention to detail, and a high level of confidentiality and discretion.

This role is hybrid and requires at least 4 days per week onsite in Dearborn, MI.

What you’ll do...

• Deliver prompt, detailed, and personable communication to executive-level talent, both internally and externally, ensuring alignment with executive stakeholders
• Collaborate seamlessly with executive recruiters, senior leaders, administrative assistants, and candidates to schedule kickoff calls, status update meetings, interviews, and post-interview debriefs; participate in meetings as needed to stay informed and facilitate progress
• Assist executive recruiters in crafting status reports, position profiles, target lists, and other strategic search documents
• Follow up on interview feedback as required by executive recruiters to ensure timely decision-making
• Create and maintain search projects in the Executive Recruiting Platform, championing accurate and timely data entry and integrity
• Open requisitions in the company ATS system and manage offer form and letter preparation alongside recruiters
• Partner with the executive TA specialist to coordinate candidate gifts and recognition efforts
• Build trusted partnerships across the organization, serving as a key point of contact for candidates, executives, and recruiters alike
• Arrange candidate travel, lodging, and process reimbursements efficiently and discreetly
• Maintain up-to-date data across recruiting tools and dashboards, ensuring candidate profiles and workflows are accurate
• Support Executive Recruiters in monitoring referrals and tracking recruiting communications
• Assist in planning and executing recruiting-related events to enhance candidate and client experiences
• Provide comprehensive administrative support to the executive recruiting team as needed
• Proactively suggest and implement process improvements to refine coordination of executive searches, improving candidate and client experiencesNavigate ambiguity with agility by anticipating needs, adjusting priorities quickly, and maintaining composure under pressure
• Facilitate clear and effective communication between executives and recruiters, ensuring all stakeholder expectations are managed and met

You'll have...

• Bachelor’s degree or equivalent experience
• 6+ years of experience in Executive Search, Recruiting, or Executive Administrative support
• Adept at working in a fast-paced, constantly changing environment
• Problem solver with the ability to swiftly address challenges in high-pressure situations
• Strong organizational and multi-tasking abilities.

Even better, you may have...

• Excellent verbal and written communication skills, with the ability to engage confidently and effectively with senior leaders and executives
• Ability to navigate complex organizational structures to complete administrative tasks efficiently
• Strong knowledge of Microsoft Office and collaboration technologies
• A passion for learning and growth within talent acquisition
• Comfortable managing ambiguity and adapting quickly to evolving priorities

As an established global company, we offer the benefit of choice. You can choose what your Ford future will look like: will your story span the globe, or keep you close to home? Will your career be a deep dive into what you love, or a series of new teams and new skills? Will you be a leader, a changemaker, a technical expert, a culture builder…or all of the above? No matter what you choose, we offer a work life that works for you, including:

• Immediate medical, dental, vision, and prescription drug coverage.
• Paid parental leave, new parent ramp‑up programs, subsidized back‑up child care and more.
• Family building benefits including adoption and surrogacy expense reimbursement, fertility treatments and more.
• Vehicle discount program for employees and family members and management leases.
• Tuition assistance.
• Established and active employee resource groups.
• Paid time off for individual and team community service.
• Generous vacation time, sick/personal time, and paid holidays, including between Christmas Eve and New Year’s Day.

This position is a salary grade 7 and ranges from $86,600-$144,900.

Final determination of salary grade will be based on candidate's skills and experience, and base salary will be set within the applicable range according to job scope, responsibility and competitive market value.

Internal applicants: moving into this role may result in an adjustment to your current compensation based on the posted pay range for this role, taking into consideration your qualifications and other relevant factors.
For more information on salary and benefits, click here.

Visa sponsorship is not available for this position.

Candidates for positions with Ford Motor Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status. In the United States, if you need a reasonable accommodation for the online application process due to a disability, please call 1-888-336-0660.

This position is hybrid with a requirement to be onsite four or more days per week. #LI-Hybrid #LI-LC2