Executive Recruiting Coordinator

Randstad USA; Cambridge (MA); On-site; USD 34,000 - 46,000; Full time

Job summary

Randstad USA in Cambridge, MA is seeking an Executive Search Coordinator on a contract basis. This high-visibility role delivers white-glove candidate experience and hands-on support for executive recruiting activities with C-suite interactions.

Responsibilities include coordinating full-cycle interview logistics, managing calendars and travel, and partnering with senior leaders, EAs, talent acquisition, and vendors to keep processes on track.

Qualifications

• 3+ years of experience providing coordination, logistics, recruiting operations, or similar professional support in a corporate environment.

Responsibilities

• Coordinate full-cycle executive interview logistics, including complex scheduling, travel, virtual/onsite interviews, and expense reimbursements.
• Partner closely with internal senior executives, Executive Assistants, Talent Acquisition, and third-party retained search firms to facilitate seamless recruiting workflows and debriefs.
• Manage complex and competing calendar priorities, proactively identifying conflicts to keep search timelines moving forward.
• Maintain accurate candidate data, search trackers, purchase orders, and invoices within talent platforms and CRM systems.
• Deliver exceptional, responsive, and discrete communications to executive-level candidates throughout the hiring process.
• Identify workflow inefficiencies and leverage technology to automate and streamline executive search operations.

Skills

Meeting coordination

Expense management

Scheduling

Executive support

Education

High School

Tools

Microsoft Office

CRM systems

Scheduling platforms

Job description

Job Summary

Join a top-tier global biotech leader in Cambridge, MA as an Executive Search Coordinator. This high-visibility role provides white-glove candidate experience and high-touch operational support for executive recruiting activities. If you thrive in a fast-paced environment interacting with C-suite executives and managing complex logistics, this is your opportunity to drive impact and unlock future career growth within talent acquisition.

Location: Cambridge, Massachusetts

Job type: Contract

Salary: $25.00 - 33.55 per hour

Work hours: 9 to 5

Education: High School

Responsibilities

• Coordinate full-cycle executive candidate interview logistics, including complex scheduling, travel, virtual/onsite interviews, and expense reimbursements.
• Partner closely with internal senior executives, Executive Assistants, Talent Acquisition, and third-party retained search firms to facilitate seamless recruiting workflows and debriefs.
• Manage complex and competing calendar priorities, proactively identifying conflicts to keep search timelines moving forward.
• Maintain accurate candidate data, search trackers, purchase orders, and invoices within talent platforms and CRM systems.
• Deliver exceptional, responsive, and discrete communications to executive-level candidates throughout the hiring process.
• Identify workflow inefficiencies and leverage technology to automate and streamline executive search operations.

Qualifications

• 3+ years of experience providing coordination, logistics, recruiting operations, executive administrative, or similar professional support in a corporate environment.
• Exceptional written and verbal communication skills, with the ability to communicate professionally with executive-level stakeholders and candidates.
• Strong judgment and situational awareness, including the ability to interpret communication nuances and respond appropriately.
• Demonstrated ability to manage multiple priorities, complex schedules, and time-sensitive deliverables with strong attention to detail.
• Strong organizational skills and ability to proactively identify and resolve scheduling or logistical issues.
• Ability to handle sensitive and confidential information with appropriate discretion.
• Experience working effectively with senior executives, Executive Assistants, recruiters, external vendors, and other cross-functional stakeholders.
• Ability to work effectively in a fast-paced environment where priorities and requirements may change quickly.
• Flexibility to support occasional interview logistics outside standard business hours, including early mornings or evenings, based on business needs.
• Ability to travel to Cambridge, MA headquarters or Norwood, MA campus when necessary to support onsite candidate interviews and related activities.
• Strong digital aptitude and ability to quickly learn and effectively use recruiting, scheduling, CRM, and other technology platforms.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Experience with applicant tracking systems, recruiting CRMs, scheduling platforms, or related Talent Acquisition technology is preferred.
• Strong commitment to accuracy, responsiveness, collaboration, and delivering high-quality work.

skills: Meeting Coordination, Expense Management

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.