Executive Recruiting Coordinator - High-Impact, Biotech

Randstad USA; Cambridge (MA); On-site; USD 34,000 - 46,000; Full time

Job summary

Randstad USA in Cambridge, MA is seeking an Executive Search Coordinator on a contract basis. This high-visibility role delivers white-glove candidate experience and hands-on support for executive recruiting activities with C-suite interactions.

Responsibilities include coordinating full-cycle interview logistics, managing calendars and travel, and partnering with senior leaders, EAs, talent acquisition, and vendors to keep processes on track.

Qualifications

• 3+ years of experience providing coordination, logistics, recruiting operations, or similar professional support in a corporate environment.

Responsibilities

• Coordinate full-cycle executive interview logistics, including complex scheduling, travel, virtual/onsite interviews, and expense reimbursements.
• Partner closely with internal senior executives, Executive Assistants, Talent Acquisition, and third-party retained search firms to facilitate seamless recruiting workflows and debriefs.
• Manage complex and competing calendar priorities, proactively identifying conflicts to keep search timelines moving forward.
• Maintain accurate candidate data, search trackers, purchase orders, and invoices within talent platforms and CRM systems.
• Deliver exceptional, responsive, and discrete communications to executive-level candidates throughout the hiring process.
• Identify workflow inefficiencies and leverage technology to automate and streamline executive search operations.

Skills

Meeting coordination

Expense management

Scheduling

Executive support

Education

High School

Tools

Microsoft Office

CRM systems

Scheduling platforms

Job description

Randstad USA in Cambridge, MA is seeking an Executive Search Coordinator on a contract basis. This high-visibility role delivers white-glove candidate experience and hands-on support for executive recruiting activities with C-suite interactions.

Responsibilities include coordinating full-cycle interview logistics, managing calendars and travel, and partnering with senior leaders, EAs, talent acquisition, and vendors to keep processes on track.