Candidate Experience Coordinator

Randstad USA; Boston (MA); In loco; USD 34.000 - 52.000; Part-time

Descrizione del lavoro

Randstad USA is seeking a Candidate Experience Coordinator on a 6-month contract to champion the candidate journey and ensure a seamless interview process across global time zones.

In this role you will partner with TA Partners and leaders, manage travel logistics, and uphold Moderna’s values in every touchpoint. The position offers exposure to high-growth HR operations and a chance to build a long-term career in Talent Acquisition.

Competenze

• Minimum 2 years in HR support, recruiting coordination, or fast-paced corporate admin.
• Strong proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Exceptional written and verbal communication with stakeholder management.
• Ability to coordinate across distributed teams and multiple international time zones.

Mansioni

• End-to-end interview coordination across US, Europe, and Asia-Pacific.
• High-touch candidate care showcasing Moderna's culture, values, and mission.
• Travel itineraries, hotels, and on-site details with candidates and panels.
• Standardize interview workflows and SLA governance; educate stakeholders.
• Build relationships with Executive Assistants, HRBPs, and TA Operations.
• Audit candidate travel expenses with Finance for timely reimbursements.
• Collaborate with distributed Candidate Experience Associates to balance requisitions.

Conoscenze

MS Office

Communication

Adaptability

Global Time Zones

English Fluency

Strumenti

Eightfold

Workday

Descrizione del lavoro

Position Type: Contract (Initial 6-month duration, with potential for extension)

Functional Area: Human Resources / Talent Acquisition

Position Overview

We are seeking a customer-focused and energetic Candidate Experience Coordinator to serve as the primary champion of our candidate journey. In this role, you will act as the steward of brand at every touchpoint of the recruitment lifecycle, delivering an exceptional, seamless interview process for talent around the world.

The ideal candidate possesses a natural curiosity about people, thrives in a fast-paced environment, and is eager to build a long-term career within Talent Acquisition and Human Resources.

Key Responsibilities

• End-to-End Interview Coordination: Partner closely with Talent Acquisition Partners and hiring leaders to design, build, and coordinate seamless interview schedules across multiple global time zones (US, Europe, and Asia-Pacific).
• High-Touch Candidate Care: Ensure every applicant receives a white-glove, memorable experience—whether on-site or virtual—showcasing Moderna’s culture, values, and mission.
• Travel & Logistics Management: Coordinate domestic and international candidate travel itineraries, hotel bookings, and on-site details in partnership with candidates, interview panels, and external executive search firms.
• Process Standardization & SLA Governance: Reinforce consistent interview scheduling workflows; educate stakeholders on established Service Level Agreements (SLAs) and diplomatically push back when necessary to maintain process integrity.
• Stakeholder & Business Partnership: Build collaborative relationships across the organization, maintaining clear communication with Executive Assistants, HR Business Partners (HRBPs), and TA Operations regarding requisition launches and interview availability.
• Expense Administration: Manage and audit candidate travel expenses, partnering directly with Finance to ensure timely disbursements and reconciliations.
• Global Team Collaboration: Work in close synergy with a distributed team of Candidate Experience Associates to share best practices, balance requisitions, and optimize operational support.

Minimum Qualifications

• Experience: Minimum of 2 years of professional experience in an HR support, recruiting coordination, or fast-paced corporate administrative role.
• Technical Skills: Strong proficiency across Microsoft Office Suite (Outlook calendar management, Word, Excel, and PowerPoint).
• Communication: Exceptional written and verbal communication skills with a relationship-driven, outgoing approach to stakeholder management.
• Adaptability & Multitasking: Proven ability to manage competing priorities, navigate ambiguity, and pivot quickly as business priorities shift.
• Global Acumen: Ability to coordinate across distributed teams, diverse cultural contexts, and multiple international time zones.
• Language: Professional fluency in spoken and written English is required.

Preferred Qualifications

• Systems Experience: Hands-on experience with modern Applicant Tracking Systems (ATS) and talent intelligence platforms (e.g., Eightfold, Workday).
• Operational Drive: A proactive problem-solver with a "digital first" mindset, strong foresight to anticipate scheduling hurdles, and a high sense of urgency.
• Cultural Alignment: Passion for making a meaningful impact within a high-growth, innovative organization that embodies being Bold, Relentless, Curious, and Collaborative.

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Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.