Executive Receptionist & CEO Personal Assistant

CitiStaffing, LLC; West Palm Beach (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Investment Bank in West Palm Beach seeks a polished Receptionist/Office Coordinator to be the first point of contact for clients, visitors, and staff. You will provide personal assistant support to the CEO and family, handling scheduling, travel, and confidential matters with discretion.

Responsibilities include greeting guests, coordinating meetings, managing supplies, liaising with vendors, and supporting senior executives with presentations and expense reporting.

Qualifications

• Bachelor's degree preferred.
• 3+ years in receptionist/office coordinator/EA role, preferably in Financial Services, Private Equity, Law Firm or Private Family Office.
• Experience supporting senior executives or private individuals preferred.
• Exceptional organizational and time-management skills.
• Strong verbal and written communication abilities.
• High level of professionalism, discretion, and confidentiality.

Responsibilities

• Answer and direct incoming phone calls and greet visitors.
• Coordinate catering, refreshments, and hospitality for meetings and events.
• Maintain office supplies, kitchen inventory, and vendor relationships.
• Liaise with building management and service providers regarding maintenance, deliveries, and office needs.
• Support office events, team gatherings, and client functions.
• Provide administrative assistance to senior executives as needed.
• Prepare presentations, correspondence, reports, and meeting materials.
• Track invoices and assist with expense reporting.
• Manage personal calendars, appointments, and scheduling.
• Coordinate personal travel arrangements, including flights, hotels, ground transportation, and detailed itineraries.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Discretion

Professionalism

Education

Bachelor's degree preferred

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Investment Bank in West Palm Beach seeks a polished Receptionist/Office Coordinator to be the first point of contact for clients, visitors, and staff. You will provide personal assistant support to the CEO and family, handling scheduling, travel, and confidential matters with discretion.

Responsibilities include greeting guests, coordinating meetings, managing supplies, liaising with vendors, and supporting senior executives with presentations and expense reporting.