Executive/Personal Assistant to CEO

JW Michaels & Co.; Florida; Hybrid; USD 65,000 - 85,000; Full time

Job summary

JW Michaels & Co. in West Palm Beach is seeking an Executive/Personal Assistant to support the CEO. This EA/PA will sit at receptionist and also handle office coordinator duties.

The role blends frontline reception with high-level administrative support, requiring discretion and proactive prioritization. The hybrid schedule includes onsite presence 5 days Oct–May and 3 days onsite May–Oct, with travel or flexibility as needed.

Qualifications

• 3+ years of experience in an administrative role.
• Experience supporting an executive with some personal assistant tasks.
• Experience supporting executives, business owners, or private families is a plus.

Responsibilities

• Serve as the primary receptionist and point of contact for the West Palm Beach office, greeting visitors and managing incoming calls.
• Oversee office operations, including conference rooms, supplies, vendors, mail, deliveries, and building management.
• Coordinate meetings, catering, office events, and client hospitality.
• Provide administrative and calendar support to senior executives, including meeting materials, expenses, and travel arrangements.
• Provide light personal assistant support to the CEO and family.
• Handle confidential information with discretion and professionalism.
• Manage multiple priorities and ad hoc requests while proactively anticipating needs.

Skills

Reception duties

Calendar management

Communication skills

Organization

Job description

Finance firm in West Palm Beach is hiring an Executive/Personal Assistant to support the CEO. This EA/PA will sit at receptionist and also handle office coordinator duties.

Hybrid Schedule:

5 days onsite October- May

3 days onsite May- October

Responsibilities:

• Serve as the primary receptionist and point of contact for the West Palm Beach office, greeting visitors and managing incoming calls.
• Oversee office operations, including conference rooms, supplies, vendors, mail, deliveries, and building management.
• Coordinate meetings, catering, office events, and client hospitality.
• Provide administrative and calendar support to senior executives, including meeting materials, expenses, and travel arrangements.
• Provide light personal assistant support to the CEO and family
• Handle confidential information with discretion and professionalism.
• Manage multiple priorities and ad hoc requests while proactively anticipating needs.

Qualifications:

• 3+ years of experience in an administrative role.
• Must have experience supporting an executive with some personal assistant tasks.
• Experience supporting executives, business owners, or private families is a plus.