Executive Quality Admin & VP Support

Profils; Wall Township (NJ); On-site; USD 48,000 - 57,000; Full time

Benefits offered by this job

On-site cafeteria

Well-Being Committee

Employee Club

Life Event Recognition Program

Sports clubs

Job summary

Safran Aerosystems USA is seeking a high-caliber Administrative Assistant to support the Quality organization and the VP, Quality. This role ensures efficient operation of quality systems, document control, and reporting processes, enabling executive effectiveness across multiple priorities in a fast-paced aerospace environment.

You will manage calendars, prepare executive communications, and coordinate audits, meetings, and business reviews with attention to detail and confidentiality.

Qualifications

• Associate's or Bachelor's degree in Business Administration, Quality, or related field preferred.
• Minimum 5+ years of administrative experience, including 2–3 years supporting senior leadership.
• Experience in Quality, manufacturing, or aerospace environment preferred.
• Experience with document control systems and records management required.

Responsibilities

• Perform administrative and clerical duties to support Quality personnel and department operations.
• Assist with maintenance of the Quality Management System (QMS), including document control, record retention, audit support, and calibration tracking.
• Maintain revision control and distribution of quality documents (electronic and paper-based systems).
• Administer systems related to calibration, stamp control, and internal auditing.
• Maintain quality records in accordance with retention requirements, including archiving and off-site storage.
• Prepare, compile, and distribute departmental reports, KPIs, and performance metrics.
• Assist in developing and formatting procedures, work instructions, and quality documentation.
• Maintain training records for Quality personnel and coordinate with Human Resources as needed.
• Manage distribution and tracking of controlled documents and standards.
• Coordinate and maintain quality-related information on company intranet systems.
• Support audit preparation by ensuring documentation accuracy, completeness, and accessibility.
• Provide direct administrative support to the Vice President, Quality.
• Manage complex calendars, meeting schedules, and priorities across multiple stakeholders and time zones.
• Coordinate leadership meetings, staff meetings, and executive reviews (agenda preparation, materials, minutes, and action tracking).
• Prepare, format, and distribute executive-level communications, presentations, and reports.
• Support preparation of business reviews, customer presentations, and operational performance updates.
• Act as a liaison between the Vice President and internal/external stakeholders, ensuring timely communication and follow-up.
• Manage travel arrangements, expense reports, and logistics for executive activities.
• Handle highly confidential and sensitive information with professionalism and discretion.
• Track and follow up on key actions, initiatives, and strategic priorities on behalf of the Vice President.
• Assist in organizing site visits, customer engagements, audits, and leadership events.
• Maintain organized filing systems (electronic and physical) for executive and departmental records.
• Adheres to safe work practices and contributes to the evolution of the health, safety, and environmental program and culture.
• Regular, predictable attendance is required.
• Other duties may be assigned.

Skills

Executive communication

Discretion

Prioritization

MS Office

Written communication

Education

Associate's or Bachelor's degree in Business Administration/Quality

Tools

Document control systems

Records management software

Job description

Safran Aerosystems USA is seeking a high-caliber Administrative Assistant to support the Quality organization and the VP, Quality. This role ensures efficient operation of quality systems, document control, and reporting processes, enabling executive effectiveness across multiple priorities in a fast-paced aerospace environment.

You will manage calendars, prepare executive communications, and coordinate audits, meetings, and business reviews with attention to detail and confidentiality.