Executive Projects Assistant

Laseagrant; Urbana, Northern (IL, KY); Hybrid; USD 70,000 - 80,000; Full time

Job summary

University of Illinois System seeks an Administrative Assistant (Projects Assistant) to coordinate cross-functional projects for the EVP/VPAA Office under the Chief of Staff. You will support senior leadership, manage timelines, and ensure timely deliverables in a fast-paced university environment.

The role emphasizes project coordination, briefing material preparation, and communication across internal and external partners. Be in the office 4–5 days per week, with occasional travel as needed.

Qualifications

• High school graduation or equivalent required.
• Education/work experience in office management principles may be required.

Responsibilities

• Assist with special projects, including development of project plans and timelines.
• Support high-level meetings, including agenda development and logistics.
• Maintain records, dashboards, and tracking tools to ensure information is organized.
• Assist with intake, prioritization, and execution of requests in collaboration with the team.
• Prepare briefing materials and synthesize data for executive decision-making.
• Support compliance with state and federal laws and policies.
• Performs other duties as assigned by the Chief of Staff.

Skills

Project coordination

Independent work

Organizational skills

Critical thinking

Interpersonal skills

Stakeholder management

Office procedures

Travel occasionally

Education

High school diploma or equivalent

Additional college course work or degree beneficial

Job description

University of Illinois System seeks an Administrative Assistant (Projects Assistant) to coordinate cross-functional projects for the EVP/VPAA Office under the Chief of Staff. You will support senior leadership, manage timelines, and ensure timely deliverables in a fast-paced university environment.

The role emphasizes project coordination, briefing material preparation, and communication across internal and external partners. Be in the office 4–5 days per week, with occasional travel as needed.