Executive & Projects Coordinator (Hybrid/Remote)

FIT Solutions, LLC; California; Hybrid; USD 70,000 - 110,000; Full time

Benefits offered by this job

Health, Dental & Vision Insurance

401K retirement plan

Paid holidays

Paid time off

Sick leave

Professional training & development

Job summary

FIT Solutions, LLC is seeking an Executive Support Specialist / Executive Project Coordinator to provide confidential administrative and project coordination support across the executive leadership team. The role blends calendar management, travel planning, meetings, and cross-functional initiatives in a hybrid/remote setup with planned on-site support and occasional travel.

The position emphasizes proactive coordination, strong independent work habits, and the ability to prepare reports,

Qualifications

• Two years of experience in executive assistance, senior administrative support, or a similar role.
• Experience supporting multiple senior leaders and coordinating projects preferred.

Responsibilities

• Support executives with calendars, travel, agendas, and communications.
• Coordinate cross-functional executive projects, track milestones and budgets.
• Develop SOPs and administrative workflows with department leaders.
• Triage executive inquiries with discretion and responsiveness.
• Oversee property, construction & special projects as secondary responsibilities.

Skills

Calendar management

Executive support

Project coordination

Vendor coordination

Cross-functional collaboration

MS 365 / Outlook

Tools

Microsoft 365

SharePoint

Project tracking tools

Job description

FIT Solutions, LLC is seeking an Executive Support Specialist / Executive Project Coordinator to provide confidential administrative and project coordination support across the executive leadership team. The role blends calendar management, travel planning, meetings, and cross-functional initiatives in a hybrid/remote setup with planned on-site support and occasional travel.

The position emphasizes proactive coordination, strong independent work habits, and the ability to prepare reports,