Executive Administrative Assistant

Teamficient; United States; Remote; USD 42,000 - 52,000; Full time

Job summary

TeamFicient is seeking a highly organized Executive Administrative Assistant to provide high-level administrative and operational support to executives and leadership teams in a fully remote setting.

The role covers calendar management, meeting coordination across time zones, document prep, travel scheduling, and confidential communications, requiring discretion, strong communication, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• 2+ years of professional experience as an Executive Assistant or similar role.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Ability to manage calendars, meetings, and priorities.
• Proficiency with Microsoft Office or Google Workspace.
• Attention to detail and discretion with confidential information.
• Strong follow-up and task-management skills.
• Ability to work independently in a remote environment.
• Bachelor’s degree preferred or equivalent experience.

Responsibilities

• Provide comprehensive administrative support to executives and senior leadership.
• Manage executive calendars, appointments, and meetings.
• Coordinate internal and external meetings across multiple time zones.
• Prepare meeting agendas, presentations, reports, and documents.
• Track action items and follow-ups from meetings.
• Handle confidential communications and correspondence.
• Support travel arrangements and expense tracking when required.
• Help plan company events and special projects.
• Maintain organized digital files and databases.

Skills

Calendar management

Meeting coordination

Communications

Microsoft Office

Google Workspace

Time management

Education

Bachelor’s degree in Business Administration or related field

Tools

Outlook

Word

Excel

PowerPoint

Google Docs

Job description

Company: TeamFicient Location: Remote Employment Type: Full-Time Salary Range: $800–$1,000

Work Schedule: Time Range: Between 7 AM and 7 PM CST Working Hours: 9 hours per day (8 working hours + 1-hour break) Days Off: TBD (2 days per week)

Why Join Us?

At TeamFicient, our team spans multiple countries and regions, and we stay connected by operating within EST, CST, and PST time zones.

Work Without Borders: Collaborate daily with experts from around the world and gain international exposure.

Built for Remote: Join a fully remote culture designed for autonomy, flexibility, and trust.

Diverse Perspectives: Be part of a multicultural team where different backgrounds are our greatest strength.

Grow Globally: Expand your career on a global stage, learning how business works across different cultures and continents.

About the Role

TeamFicient is looking for a highly organized, proactive, and professional Executive Administrative Assistant to provide high-level administrative and operational support to executives and leadership teams.

The ideal candidate will be responsible for managing schedules, coordinating meetings, preparing documents, handling communications, organizing information, and supporting day-to-day executive operations. This role requires excellent attention to detail, discretion, communication skills, and the ability to manage multiple priorities in a fast-paced remote environment.

Core Responsibilities

Executive Support

Provide comprehensive administrative support to executives and senior leadership.

Manage executive calendars, appointments, meetings, and schedules.

Coordinate internal and external meetings across multiple time zones.

Prepare meeting agendas, presentations, reports, and other executive documents.

Track action items, deadlines, and follow-ups from meetings.

Assist executives with daily organization and prioritization of tasks.

Manage and organize executive emails, messages, and correspondence.

Draft, proofread, and format professional emails, documents, presentations, and reports.

Communicate professionally with clients, vendors, employees, and external partners.

Handle confidential and sensitive information with professionalism and discretion.

Ensure important communications and requests are followed up on in a timely manner.

Administrative & Operational Support

Organize and maintain digital files, records, documents, and databases.

Coordinate travel arrangements, itineraries, accommodations, and schedules when required.

Assist with expense tracking, reimbursements, and administrative documentation.

Support planning and coordination of company events, meetings, and special projects.

Conduct research and prepare summaries or reports as requested by leadership.

Assist with various administrative and operational projects.

Project & Task Coordination

Support executives with tracking projects, priorities, and deliverables.

Coordinate with internal departments to ensure tasks and requests are completed.

Monitor deadlines and proactively communicate potential delays or issues.

Maintain task lists and follow up with relevant stakeholders.

Help improve administrative workflows and organizational processes.

Candidate Qualifications

Must-Haves

2+ years of professional experience as an Executive Assistant, Administrative Assistant, Personal Assistant, Office Administrator, or similar role.

Excellent written and verbal communication skills.

Strong organizational, time-management, and multitasking abilities.

Proven ability to manage calendars, meetings, schedules, and competing priorities.

Strong proficiency with Microsoft Office or Google Workspace, including Outlook/Gmail, Word/Docs, Excel/Sheets, and PowerPoint/Slides.

Excellent attention to detail and accuracy.

Ability to handle confidential and sensitive information professionally.

Strong follow-up and task-management skills.

Ability to work independently and proactively in a remote environment.

Professional and polished communication style.

Bachelor’s degree in Business Administration, Management, Communications, or a related field is preferred, or equivalent practical experience.

Good to Haves

Experience supporting C-level executives or senior leadership.

Experience working with international or distributed teams.

Familiarity with project management and collaboration tools such as Asana, Monday.com, ClickUp, Trello, Slack, or Microsoft Teams.

Experience coordinating international travel and complex schedules across multiple time zones.

Experience preparing executive presentations, reports, and business documents.

Strong knowledge of business administration and office management practices.

Experience working in a fast-paced startup or professional services environment.

Work Location

Remote

This job posting is intended solely for talent pooling through our Ready-to-Hire Portal. It is not associated with an immediate or confirmed vacancy. Candidates may be considered for relevant opportunities as positions become available.