Executive Projects & Admin Coordinator (Contract)

Apollo Professional Solutions, Inc.; Huntsville (AL); On-site; USD 56,481 - 77,145; Full time

Job summary

Apollo Professional Solutions, Inc. is seeking a highly organized Professional Administrator (ADP2) to independently manage project coordination tasks and support leadership communications.

The role involves preparing executive‑level materials that drive success and maintaining organized documentation for ongoing initiatives. The contract position supports multiple directors, drafts communications, consolidates data, and schedules activities to ensure timely progress.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• 2–5 years in administration, project coordination, or business support roles.
• Experience supporting multiple stakeholders in a matrixed environment.
• Excellent written and verbal communication.
• Ability to work independently and manage multiple priorities.
• Proficiency in Microsoft Office Suite (PowerPoint, Excel, Outlook, Word).
• Strong organizational skills and high attention to detail.
• Professional judgment, discretion, and a customer‑focused mindset.
• Ability to synthesize information from various sources into professional formats.

Responsibilities

• Manage and coordinate administrative and operational activities for multiple directors involved in a major company initiative.
• Draft, facilitate, and distribute internal communications to ensure alignment and progress tracking.
• Consolidate multi-source data and updates into clear summaries and reports.
• Prepare presentations and briefing documents for leadership meetings and reviews.
• Schedule, coordinate, and follow up on team activities, meetings, and milestones.
• Maintain shared documents and information repositories for seamless access.
• Identify gaps in information, follow up on missing inputs, and ensure timely completion of actions.
• Exercise discretion when handling sensitive business information.
• Provide general support to leadership on planning and project execution.

Job description

Apollo Professional Solutions, Inc. is seeking a highly organized Professional Administrator (ADP2) to independently manage project coordination tasks and support leadership communications.

The role involves preparing executive‑level materials that drive success and maintaining organized documentation for ongoing initiatives. The contract position supports multiple directors, drafts communications, consolidates data, and schedules activities to ensure timely progress.