Executive Assistant & Project Coordinator

ADP; San Dimas (CA); On-site; USD 30,196 - 56,302; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life Insurance

401(k) matching

Wellness program

Paid time off

Job summary

ADP is seeking a highly organized Project Advisor to provide executive and operational support to Vice Presidents and their teams. You will manage calendars, coordinate meetings, and track commitments while handling confidential information with discretion.

You will also plan domestic and international travel, support leadership events, and help craft presentations and communications to advance key priorities across a global organization.

Qualifications

• 3–5+ years of experience in executive administration, project coordination, or related field.
• Experience supporting multiple executives in a fast-paced environment.
• Strong prioritization, problem solving, and judgment under pressure.
• Excellent verbal and written communication with cross‑functional collaboration.

Responsibilities

• Provide high-level administrative support to Vice Presidents and senior leaders.
• Manage complex executive calendars across multiple time zones and meetings.
• Coordinate meetings, agendas, materials, and follow-up actions.
• Track commitments and deliverables to ensure timely completion.
• Serve as a confidential point of contact with executives, employees, customers, and partners.
• Coordinate complex domestic and international travel and expense reporting.
• Support leadership meetings, offsites, and site visits.
• Develop executive presentations and business materials.
• Partner with cross-functional teams to enable execution and operational excellence.

Skills

Executive support

Calendar management

Travel coordination

Communication

Relationship building

Discretion

Tools

Microsoft 365

Outlook

Teams

PowerPoint

Word

Excel

SharePoint

Adobe Creative Suite

Vyond

Job description

ADP is seeking a highly organized Project Advisor to provide executive and operational support to Vice Presidents and their teams. You will manage calendars, coordinate meetings, and track commitments while handling confidential information with discretion.

You will also plan domestic and international travel, support leadership events, and help craft presentations and communications to advance key priorities across a global organization.