Strategic Executive Assistant & Admin Partner

ADP; Roseland (NJ); On-site; USD 49,100 - 120,900; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Matched Retirement Savings

Wellness Program

Disability Insurance

Volunteer Time Off

Job summary

ADP is seeking a Senior Administrative Support to assist executives with clerical and administrative duties, manage confidential correspondence, schedules, and reports. The role emphasizes independence, accuracy and adherence to policies in a fast-paced office environment.

Ideal candidates bring 3+ years of admin experience, strong MS Office skills, and the ability to produce high-quality reports and presentations.

Qualifications

• 3+ years of administrative support experience in a similar environment.
• High School diploma with 3+ years of experience or equivalent education will be considered.
• Some college courses or specialized secretarial training (preferred).
• Excellent verbal and written communication skills.
• Superb organization skills.
• Expert knowledge of Microsoft Office (Word, Excel, PowerPoint) with experience producing high‑quality reports, presentations and documents.
• Proven ability to work effectively both independently and in a team‑based environment.
• Ability to handle confidential matters.
• Substantial knowledge of the department’s operation and company procedures.
• Proven ability in assembling, compiling, analyzing and summarizing data.
• Demonstrated analytical ability in preparing reports and gathering statistical data.
• Ability to work independently on projects and anticipate and address issues in the executive’s absence.
• Assertive, creative and innovative, with proven decision‑making skills.
• Experience working with senior management (preferred).

Responsibilities

• Perform clerical, administrative and general office duties of a responsible and confidential nature.
• Route and answer correspondence.
• Independently establish, organize and maintain documents and initiate follow up as needed.
• Compile, analyze and summarize statistics and information in presentation formats.
• Communicate new policies and procedures to the department and coordinate the gathering of information as directed.
• Create formulas/formats of moderate complexity and determine hardware/software requirements.
• May coordinate off‑site meetings and conventions; assist with schedule management; arrange appointments, travel, meetings, conference calls and process expense reports.
• May coordinate and track training activities of internal associates.
• Maintain database as required.
• May assist in workforce scheduling of internal associates.
• Provide support to other members of management and department as requested.

Skills

Administrative support

MS Office

Communication

Organization

Independent work

Teamwork

Data analysis

Confidentiality

Scheduling

Executive support

Education

High School diploma

Some college / secretarial training

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

ADP is seeking a Senior Administrative Support to assist executives with clerical and administrative duties, manage confidential correspondence, schedules, and reports. The role emphasizes independence, accuracy and adherence to policies in a fast-paced office environment.

Ideal candidates bring 3+ years of admin experience, strong MS Office skills, and the ability to produce high-quality reports and presentations.