Executive Project Manager & CEO Assistant - Real Estate Dev

ALL IN ONE Employment Services; Miami (FL); On-site; USD 100,000 - 165,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Paid time off

Job summary

ALL IN ONE Employment Services seeks an Executive Project Manager / Executive Assistant to the CEO in Coral Gables, FL. This in-person, full-time role combines high-trust executive support with real estate development, construction coordination, and financial analysis.

The candidate will manage the CEO’s schedule, coordinate multi-disciplinary projects, and drive milestones through due diligence, permits, budgeting, and reporting.

Qualifications

• 7+ years of progressive professional experience in real estate development, construction, project management, or related fields.
• Proven experience managing complex projects and coordinating multiple professionals and stakeholders.
• Strong understanding of real estate development, construction processes, due diligence, zoning, entitlements, permitting, contracts, and project administration.
• Strong financial and analytical skills with the ability to understand budgets, construction draws, project costs, financial reports, and investment information.
• Exceptional organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to operate independently, prioritize effectively, and work with minimal supervision.
• Strong business judgment, discretion, professionalism, and problem-solving ability.
• Bilingual English/Spanish is preferred.

Responsibilities

• Executive Leadership Support: Serve as the CEO's primary organizational and operational partner and manage calendars, priorities, meetings, communications, follow-ups, and action items.
• Real Estate Development & Construction Project Management: Coordinate multiple real estate development, construction, redevelopment, and investment projects from pre-acquisition through completion.
• Real Estate Due Diligence & Development: Support land acquisition and redevelopment due diligence, research zoning and permits, review feasibility studies.
• Financial & Investment Analysis: Review project budgets, costs, invoices, draws, and financial documentation; prepare reports for CEO and investors.
• Operations, Reporting & Administration: Prepare weekly project and executive status reports and maintain organized records.

Skills

Executive communication

Project management

Stakeholder coordination

Bilingual English/Spanish

Tools

Microsoft Excel

Microsoft Office

Job description

ALL IN ONE Employment Services seeks an Executive Project Manager / Executive Assistant to the CEO in Coral Gables, FL. This in-person, full-time role combines high-trust executive support with real estate development, construction coordination, and financial analysis.

The candidate will manage the CEO’s schedule, coordinate multi-disciplinary projects, and drive milestones through due diligence, permits, budgeting, and reporting.