Executive Assistant

United Capital; Miami Beach (FL); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Performance-based bonus

Health insurance

Professional development opportunities

Job summary

A real estate private equity firm based in Miami Beach seeks a highly motivated Executive Assistant to provide essential support to the firm's principals. The ideal candidate will have a mix of organizational skills, CRM proficiency, and exceptional communication capabilities. Responsibilities include managing the CEO's schedule, overseeing office operations, and maintaining investor relations. This position offers a competitive salary range of $50,000-$65,000 plus bonuses and comprehensive benefits, allowing for significant professional growth in a dynamic team environment.

Qualifications

• 3-10+ years of experience in an administrative or executive assistant role.
• Exceptional organizational and time-management skills.
• High degree of professionalism and integrity.

Responsibilities

• Provide comprehensive administrative support to the Founder & CEO.
• Maintain the firm's deal pipeline and transaction tracker.
• Manage the execution of key deal documents.

Skills

Organizational skills

Time-management skills

Interpersonal skills

Communication skills

Proficiency with Google Suite

Proficiency with CRM software

Tools

Google Suite

Microsoft Office Suite

Cloze CRM

Job description

Overview

United Capital is a dynamic and rapidly growing real estate private equity firm based in Miami Beach. Our culture is built on four cornerstones: Passion, Integrity, Accountability, and Results. With a proven track record of successful acquisitions and a growing base of sophisticated investors, we are at an exciting inflection point. We are seeking a highly motivated and organized Executive Assistant to join our entrepreneurial team and play a key role in our continued growth.

This is more than an administrative role—it is an opportunity to be at the center of a thriving investment firm, with direct exposure to deal-making, investor relations, and the strategic direction of our business.

Position Summary

The Executive Assistant will be a cornerstone of our team, ensuring seamless operations and providing critical support to the firm\'s principals. The ideal candidate is a proactive, detail-oriented professional with a passion for organization and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for a blend of executive support, investor relations coordination, and firm administration, acting as a key liaison between the principals, our investors, and our external partners.

Key Responsibilities

Executive & Team Support

• Provide comprehensive administrative support to the Founder & CEO, including strategic calendar management, email correspondence, and travel coordination
• Act as the primary point of contact for the principals, handling inbound communication with professionalism and discretion
• Schedule and coordinate internal and external meetings, including preparing agendas, materials, and ensuring all logistical details are handled
• Organize and maintain the firm\'s digital and physical filing systems, ensuring all documentation is easily accessible and secure (primarily using Google Drive)

Transaction & Investor Relations Support

• Maintain and update the firm\'s deal pipeline and transaction tracker, ensuring all information is accurate and up-to-date
• Assist in the preparation of investor materials, including investor kits, update reports, and presentations
• Manage the execution of key deal documents, including engagement letters, confidentiality agreements, and purchase and sale agreements
• Serve as a secondary point of contact for investor inquiries, providing timely and professional responses
• Administer the firm\'s Customer Relationship Management (CRM) system (Cloze), ensuring all investor and partner data is accurately maintained

Firm Operations & Administration

• Oversee the general organization and smooth functioning of the office
• Manage relationships with key vendors and service providers, including IT support
• Order and maintain office supplies and ensure all office equipment is functional
• Coordinate mail and deliveries

Qualifications & Attributes

• 3-10+ years of experience in a high-level administrative, executive assistant, or coordinator role. Experience in real estate, finance, or a professional services firm is highly preferred but not required
• Exceptional organizational and time-management skills, with the ability to manage multiple competing priorities without sacrificing attention to detail
• A high degree of professionalism and integrity, with the ability to handle confidential information with discretion
• A proactive, resourceful, and self-motivated mindset that demonstrates accountability and a commitment to delivering results. You are a problem-solver who anticipates needs and takes initiative
• High level of proficiency with Google Suite (Gmail, Calendar, Drive) and Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience with CRM software (Cloze experience is a plus) is highly desirable
• Excellent written and verbal communication skills
• Strong interpersonal skills and the ability to work effectively with a small, collaborative team

Why You\'ll Love Working at United Capital

• Direct Impact & Results: As a key member of a small team, you will have a high degree of accountability, and your contributions will directly impact the firm\'s results.
• Accelerated Learning & Exposure: You will gain invaluable experience in the world of real estate private equity, with direct exposure to the full lifecycle of investment deals.
• Partnership & Growth: You will work directly alongside experienced principals who are invested in your professional development and growth within the firm.
• Entrepreneurial Culture: Be part of a dynamic, fast-paced, and ambitious team where your ideas are valued and you can help shape the future of the company.
• Competitive Compensation: Base salary of $50,000-$65,000 with a performance-based bonus of 10-15%, plus comprehensive benefits including health insurance and professional development opportunities.