Executive Assistant to CEO — Right-Hand & Schedule Maestro

Career Group

Miami (FL)

On-site

USD 75,000 - 120,000

Full time

14 days+

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Job summary

Career Group is seeking a highly organized Executive Assistant to support the CEO in both professional and personal capacities in Miami, FL. This role serves as the CEO’s right hand, managing a dynamic schedule and acting as a polished extension to internal teams and external partners.

The ideal candidate thrives in fast-paced founder-led environments, anticipates needs, and maintains discretion with strong calendar management, travel coordination, and relationship-building experience with

Qualifications

Bachelor’s degree required.
Experience supporting a founder, CEO, or senior executive.
Strong calendar management and travel coordination experience.
Background in sales, account management, hospitality, or client services.
Comfortable engaging with investors and high-level stakeholders.
Excellent communication and interpersonal skills.
Highly organized with attention to detail.
Flexible schedule; available outside traditional hours when needed.
401(k) program is being implemented.

Responsibilities

Manage the CEO's highly active and evolving calendar.
Coordinate domestic and international travel on short notice.
Ensure calendar alignment across executives, investors, and stakeholders.
Travel with the CEO for investor meetings and engagements as needed.
Act as a professional liaison between the CEO and investors/external partners.
Assist in facilitating conversations and relationship management on the CEO's behalf.
Review incoming contracts and assist with administrative oversight.
Track priorities, action items, and follow-ups across multiple projects.
Support day-to-day business operations and occasional personal logistics.
Maintain confidentiality and professionalism at all times.
Utilize productivity and AI tools including Google Workspace, Asana, Claude, and ChatGPT