Executive Project Management Assistant

Universal Health Services; Amarillo (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, Vision plans

401(K) with company match

SoFi student loan refinancing program

Tuition savings for continuing nursing

Pet Insurance

Job summary

The Northwest Texas Healthcare System in Amarillo seeks an Executive Assistant - Project Management Admin to provide comprehensive administrative support to executive leadership, manage strategic projects, and contribute to performance improvement initiatives.

You will handle calendars, travel, dashboards, reports, and cross-functional coordination, supporting LEAN initiatives and ensuring confidentiality and timely communication across departments.

Qualifications

• Education, Training, Experience and Licenses/Registrations Required: High school diploma or equivalent; Associate or bachelor's degree strongly preferred.
• 3-5 years’ experience supporting executive level leadership; coordinating complex projects in healthcare or business environments strongly preferred.

Responsibilities

• Completes all duties with little or no supervision.
• Provides administrative support to executive leaders and administrative departments as assigned.
• Maintains executive calendars, schedules appointments, coordinates meetings, and manages competing priorities.
• Coordinates meeting logistics and conference room scheduling.
• Arranges executive travel and tracks reimbursements.
• Serves as a liaison between executives, leaders, vendors and stakeholders.
• Handles correspondence, reports, presentations and executive communications.
• Performs special projects supporting organizational goals.
• Provides administrative project management support including planning, milestone tracking and status reporting.
• Monitors project progress and follows up on deliverables.
• Maintains dashboards and executive reports.
• Participates in LEAN and process optimization initiatives.
• Assists in identifying workflow inefficiencies; promotes continuous improvement principles
• Tracks performance improvement initiatives and progress.
• Assists with data analysis, graphs and presentations.
• Perform other duties as assigned.

Skills

Executive support

Project coordination

LEAN principles

Microsoft Office

Time management

Communication skills

Analytical thinking

Confidentiality

Independent work

Cross-functional collaboration

Education

High school diploma or equivalent

Associate or bachelor’s degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

The Northwest Texas Healthcare System in Amarillo seeks an Executive Assistant - Project Management Admin to provide comprehensive administrative support to executive leadership, manage strategic projects, and contribute to performance improvement initiatives.

You will handle calendars, travel, dashboards, reports, and cross-functional coordination, supporting LEAN initiatives and ensuring confidentiality and timely communication across departments.