Executive Assistant / Admin Project Management

Universal Health Services; Amarillo (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, Vision plans

401(K) with company match

SoFi student loan refinancing program

Tuition savings for continuing nursing

Pet Insurance

Job summary

The Northwest Texas Healthcare System in Amarillo seeks an Executive Assistant - Project Management Admin to provide comprehensive administrative support to executive leadership, manage strategic projects, and contribute to performance improvement initiatives.

You will handle calendars, travel, dashboards, reports, and cross-functional coordination, supporting LEAN initiatives and ensuring confidentiality and timely communication across departments.

Qualifications

• Education, Training, Experience and Licenses/Registrations Required: High school diploma or equivalent; Associate or bachelor's degree strongly preferred.
• 3-5 years’ experience supporting executive level leadership; coordinating complex projects in healthcare or business environments strongly preferred.

Responsibilities

• Completes all duties with little or no supervision.
• Provides administrative support to executive leaders and administrative departments as assigned.
• Maintains executive calendars, schedules appointments, coordinates meetings, and manages competing priorities.
• Coordinates meeting logistics and conference room scheduling.
• Arranges executive travel and tracks reimbursements.
• Serves as a liaison between executives, leaders, vendors and stakeholders.
• Handles correspondence, reports, presentations and executive communications.
• Performs special projects supporting organizational goals.
• Provides administrative project management support including planning, milestone tracking and status reporting.
• Monitors project progress and follows up on deliverables.
• Maintains dashboards and executive reports.
• Participates in LEAN and process optimization initiatives.
• Assists in identifying workflow inefficiencies; promotes continuous improvement principles
• Tracks performance improvement initiatives and progress.
• Assists with data analysis, graphs and presentations.
• Perform other duties as assigned.

Skills

Executive support

Project coordination

LEAN principles

Microsoft Office

Time management

Communication skills

Analytical thinking

Confidentiality

Independent work

Cross-functional collaboration

Education

High school diploma or equivalent

Associate or bachelor’s degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Responsibilities

Northwest Texas Healthcare System is a 495 bed system serving the city of Amarillo and the surrounding region. We offer the ideal combination of traditional values and the most advanced technologies in healthcare, plus the conveniences of big city living in a friendly, smaller-town atmosphere. From the beauty of Palo Duro Canyon and great recreational facilities, to our quality educational system, Amarillo is a great place to live and work.

A hospital is only as good as its employees. That's why we're looking for professionals who are dedicated and passionate about their work. We're looking for employees who can add to our culture of exemplary patient care and personal excellence. We're looking for exceptional professionals who share our vision and values.

Visit us online at: https://www.nwths.com/careers

Position: Executive Assistant - Project Management Admin

POSITION SUMMARY:

The Executive Assistant provides comprehensive administrative support while collaborating with administrative officers and their assistants to ensure seamless operations. This role manages special assignments and projects, supports organizational performance improvement initiatives, and serves as a key coordinator for executive priorities to enhance operational efficiency and organizational effectiveness. Committed to a culture of excellence, the Executive Assistant upholds the standards in all interactions with customer groups.

Job Duties/Responsibilities

• Completes all duties with little or no supervision.
• Provides administrative support to executive leaders and administrative departments as assigned.
• Maintains executive calendars, schedules appointments, coordinates meetings, and manages competing priorities.
• Coordinates meeting logistics and conference room scheduling.
• Arranges executive travel and tracks reimbursements.
• Serves as a liaison between executives, leaders, vendors and stakeholders
• Handles correspondence, reports, presentations and executive communications.
• Performs special projects supporting organizational goals.
• Provides administrative project management support including planning, milestone tracking and status reporting.
• Monitors project progress and follows up on deliverables.
• Maintains dashboards and executive reports.
• Participates in LEAN and process optimization initiatives.
• Assists in identifying workflow inefficiencies; promotes continuous improvement principles
• Tracks performance improvement initiatives and progress.
• Assists with data analysis, graphs and presentations.
• Perform other duties as assigned.

Benefit & Rewards Highlights

• Challenging and rewarding work environment
• Competitive Compensation & Generous Paid Time Off
• Excellent Medical, Dental, Vision and Prescription Drug Plans
• 401(K) with company match and discounted stock plan
• SoFi Student Loan Refinancing Program
• Tuition savings to continue your nursing education with Chamberlain University
• Career development opportunities within UHS and its 300+ Subsidiaries!
• Pet Insurance
• More information is available on our Benefits Guest Website: benefits.uhsguest.com

About Universal Health Services

Headquartered in King of Prussia, PA, Universal Health Services, Inc. (NYSE: UHS) is one of the nation's largest and most respected providers of hospital and healthcare services. Since our founding in 1979, UHS has grown steadily into a premier Fortune 500® corporation perennially recognized by multiple esteemed national rating entities. Through its subsidiaries, UHS operates inpatient acute care facilities, inpatient behavioral health facilities, outpatient and other facilities, nationwide virtual behavioral health services, an insurance offering, a physician network and various related services with physical locations in the U.S., Puerto Rico, Ireland and United Kingdom.

www.uhs.com

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Qualifications

Education, Training, Experience and Licenses/Registrations Required:

• High school diploma or equivalent required. Associate or bachelor’s degree strongly preferred.
• 3-5 years’ experience supporting executive level leadership preferred. Demonstrated experience supporting and coordinating complex projects in healthcare or business environments is strongly preferred.

Knowledge, Skills, and Abilities:

• Knowledge of executive administrative support practices, office operations, and records management.
• Knowledge of project coordination process improvement, and/or LEAN principles.
• Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational, project coordination, and time management skills with the ability to manage multiple priorities and deadlines.
• Excellent written, verbal, interpersonal, and customer services communication skills.
• Strong analytical, problem-solving, and attention-to-detail.
• Ability to prepare reports, presentations, dashboards, meeting materials, and executive communications.
• Ability to maintain confidentiality and exercise judgment in handling sensitive information.
• Ability to work independently, anticipate needs, and proactively resolve issues.
• Ability to collaborate effectively with executives, physicians, leaders, staff, vendors, and external stakeholders.
• Ability to facilitate cross-functional projects and support organizational performance improvement initiatives.
• Ability to adapt to changing priorities in a fast-paced healthcare environment.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.