Executive Programs Manager: Faculty Actions & Ops

University of Maryland; Baltimore (MD); Hybrid; USD 86,000 - 95,000; Full time

Benefits offered by this job

Telework option

Job summary

University of Maryland, Baltimore seeks a Program Manager, Executive Operations & Faculty Actions (contractual) to provide high-level program management and executive support to the Office of the Chair. Primary responsibilities include coordinating faculty appointment, promotion, and tenure actions and other faculty administrative processes.

The role liaises with the Chair, Program Director, Department Administrator, and School of Medicine offices, handling confidential information and ensuring

Qualifications

• Bachelor's degree required.
• Four years of program oversight experience (planning, budget, coordination).
• PMP certification preferred.

Responsibilities

• Manage administrative lifecycle of faculty appointment, promotion, tenure and related actions.
• Review materials for completeness and compliance with SOM requirements; resolve missing documentation.
• Coordinate external reviewer processes and confidential reviewer records.
• Draft and prepare appointment, promotion, tenure, and other faculty action letters for review.
• Coordinate departmental APT committee activities and distribute confidential materials.
• Manage day-to-day executive operations for the Office of the Chair; ensure timely follow-through on priorities.
• Coordinate complex scheduling and meeting logistics for the Chair with senior leadership and external stakeholders.
• Arrange travel, reimbursements, and ensure compliance with university policies.
• Coordinate purchasing and procurement activities; prepare documentation and track transactions.
• Prepare meeting materials, agendas, and reports for the Chair and Program Director.
• Track action items and deadlines; triage sensitive inquiries; maintain confidential records.
• Serve as primary administrative contact for the Office of the Chair.

Skills

Program oversight

Budget management

Coordination

Executive operations

Education

Bachelor's degree (business/public admin or related)

Job description

University of Maryland, Baltimore seeks a Program Manager, Executive Operations & Faculty Actions (contractual) to provide high-level program management and executive support to the Office of the Chair. Primary responsibilities include coordinating faculty appointment, promotion, and tenure actions and other faculty administrative processes.

The role liaises with the Chair, Program Director, Department Administrator, and School of Medicine offices, handling confidential information and ensuring