Executive Programs Analyst: Defense Office Support

FWI (FedWriters, Inc.); San Diego (CA); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Long-term and Short-term Disability

Life Insurance

401(k) Plan

Holiday Pay

Paid Time Off

Job summary

FWI (FedWriters, Inc.) in San Diego, CA, seeks a Program Analyst to provide executive and administrative support to the DCMA Blue List Program Manager and leadership. The role includes calendar management, meeting scheduling, travel coordination, and maintaining documentation and tracking systems.

On-site, Monday–Friday, 7am–5pm PT, with responsibilities spanning coordination of communications, reports, briefings, and travel requests. Requires active clearance (CE) and U.S.

Qualifications

• Advanced proficiency managing executive calendars and prioritizing competing demands.
• High proficiency with Microsoft Office Suite, SharePoint, and MS Teams.
• Active clearance and enrolled in CE.
• U.S. citizenship required.

Responsibilities

• Provide executive and administrative support to the DCMA Blue List Program Manager and leadership, including calendar management, meeting scheduling, and travel coordination.
• Coordinate program office communications and workflows among government, contractor, and external stakeholders.
• Maintain program office calendars, meeting schedules, action item trackers, decision logs, travel trackers, and suspense items.
• Coordinate government travel activities, including TAR preparation and reporting.
• Prepare executive correspondence, briefing materials, agendas, minutes, reports, and presentations.
• Organize and maintain program documentation and electronic repositories.
• Monitor recurring administrative requirements and provide status updates to leadership.
• Identify opportunities to improve administrative processes and workflows.

Skills

Executive calendar management

High-level stakeholder meetings

Microsoft Office Suite

SharePoint

MS Teams

Clearance active (CE)

U.S. citizenship

Education

Bachelor’s degree in Business Administration/Operations/Communications

Tools

MS Office Suite

SharePoint

MS Teams

Job description

FWI (FedWriters, Inc.) in San Diego, CA, seeks a Program Analyst to provide executive and administrative support to the DCMA Blue List Program Manager and leadership. The role includes calendar management, meeting scheduling, travel coordination, and maintaining documentation and tracking systems.

On-site, Monday–Friday, 7am–5pm PT, with responsibilities spanning coordination of communications, reports, briefings, and travel requests. Requires active clearance (CE) and U.S.