Program Analyst

FWI (FedWriters, Inc.); San Diego (CA); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Long-term and Short-term Disability

Life Insurance

401(k) Plan

Holiday Pay

Paid Time Off

Job summary

FWI (FedWriters, Inc.) in San Diego, CA, seeks a Program Analyst to provide executive and administrative support to the DCMA Blue List Program Manager and leadership. The role includes calendar management, meeting scheduling, travel coordination, and maintaining documentation and tracking systems.

On-site, Monday–Friday, 7am–5pm PT, with responsibilities spanning coordination of communications, reports, briefings, and travel requests. Requires active clearance (CE) and U.S.

Qualifications

• Advanced proficiency managing executive calendars and prioritizing competing demands.
• High proficiency with Microsoft Office Suite, SharePoint, and MS Teams.
• Active clearance and enrolled in CE.
• U.S. citizenship required.

Responsibilities

• Provide executive and administrative support to the DCMA Blue List Program Manager and leadership, including calendar management, meeting scheduling, and travel coordination.
• Coordinate program office communications and workflows among government, contractor, and external stakeholders.
• Maintain program office calendars, meeting schedules, action item trackers, decision logs, travel trackers, and suspense items.
• Coordinate government travel activities, including TAR preparation and reporting.
• Prepare executive correspondence, briefing materials, agendas, minutes, reports, and presentations.
• Organize and maintain program documentation and electronic repositories.
• Monitor recurring administrative requirements and provide status updates to leadership.
• Identify opportunities to improve administrative processes and workflows.

Skills

Executive calendar management

High-level stakeholder meetings

Microsoft Office Suite

SharePoint

MS Teams

Clearance active (CE)

U.S. citizenship

Education

Bachelor’s degree in Business Administration/Operations/Communications

Tools

MS Office Suite

SharePoint

MS Teams

Job description

Overview

Join our team as a Program Analyst and support the Defense Contract Management Agency (DCMA) Blue UAS (Blue List) Program Office by keeping executive operations, calendars, and administrative workflows running smoothly. You will provide direct executive support to government program leadership and help ensure the program office runs efficiently day to day. FWI is expanding rapidly and has been recognized as a 2024 and 2025 Top Workplace by the Washington Post, offering excellent growth opportunities in a collaborative environment.

• Position is contingent upon contract award**

Work Schedule and Location:

On-Site: This full-time on-site position will work Monday through Friday, standard duty hours 7am to 5pm Pacific Time at the DCMA facility in San Diego, CA.

Responsibilities

• Provide executive and administrative support to the DCMA Blue List Program Manager and program leadership, including calendar management, meeting scheduling, and travel coordination
• Coordinate program office communications and administrative workflows among government personnel, contractor personnel, and external stakeholders
• Maintain program office calendars, meeting schedules, action item trackers, decision logs, travel trackers, and suspense items
• Coordinate government travel activities, including preparation, tracking, and reporting of Travel Authorization Requests (TARs)
• Prepare executive correspondence, briefing materials, meeting agendas, meeting minutes, reports, and presentations
• Organize and maintain program documentation, electronic repositories, and administrative records
• Monitor recurring administrative requirements and suspense dates and provide timely status updates to leadership
• Identify opportunities to improve administrative processes and office workflows

Required

Qualifications

• Advanced proficiency managing executive calendars, prioritizing competing demands, and coordinating high-level stakeholder meetings
• High proficiency with Microsoft Office Suite (Excel for tracking, Word for document formatting, PowerPoint for leadership briefings) and collaborative platforms (SharePoint, MS Teams)
• Active clearance and enrolled in CE
• U.S. citizenship

Desired

• Bachelor’s degree in Business Administration, Operations Management, Communications, or a related administrative/analytical field (equivalent professional experience may be considered in lieu of a degree)
• Demonstrated experience coordinating destination travel itineraries and maintaining a centralized, real-time travel tracker
• Familiarity with federal travel regulations and experience assisting with TAR preparation or the Defense Travel System (DTS)
• Exceptional interpersonal, communication, and organizational skills, with a proven ability to interface professionally with senior military and civilian leadership

Why Join Our Team

Benefits

At FWI, we place the highest importance on creating an exceptional employee experience. You'll have opportunities to achieve your career aspirations through internal promotions, professional development, and other recognition and rewards programs. Join our team and take advantage of the many benefits we offer, including:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Long-term and Short-term Disability Insurance
• Life Insurance
• 401(k) Plan
• Holiday Pay
• Paid Time Off

FWI is an Equal Opportunity Employer, including disability/vets.

Pay Range

Negotiable