Experienced Legal Secretary – One-on-One Support for Busy Partner

Hawthorne Lane; Washington (District of Columbia); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

Generous benefits package

Job summary

A nationally recognized law firm is seeking an experienced Legal Secretary to provide senior-level administrative support in its Washington, D.C. office. The successful candidate will manage complex scheduling, support attorney billing, and serve as a key point of contact with clients. This role requires at least five years of law firm experience, proficiency in Microsoft Office and Adobe Acrobat, and exceptional communication skills. This position offers competitive compensation and a generous benefits package.

Qualifications

• At least five years of experience providing administrative support in a law firm.
• Currently have a District of Columbia Notary or willing to obtain one.
• Exceptional verbal and written communication skills.

Responsibilities

• Manage complex scheduling and coordinate meetings/calls.
• Support attorney billing and prepare expense reports.
• Organize and maintain client files and documentation.

Skills

Legal experience

Technology proficiency

Communication skills

Organizational skills

Attention to detail

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

Calling experienced Legal Secretaries who thrive in high-impact roles. This nationally recognized law firm is seeking a highly skilled and detail-oriented Legal Secretary to provide senior-level legal administrative support in its fast-paced D.C. office. In this role, you will manage complex scheduling, support attorney billing, and serve as a true right hand to a busy Partner, regularly interacting with clients and internal stakeholders. The successful candidate brings prior law firm experience and a proactive, solutions-oriented mindset, is trustworthy and highly organized, and enjoys balancing multiple priorities in a dynamic environment. If you’re looking to make a meaningful impact while supporting top-tier legal talent, we encourage you to apply.

Key Responsibilities

• Organize, maintain, and ensure easy access to all client files, written correspondence, meeting notes, and other documentation.
• Track open assignments, action items, and deadlines, to ensure nothing falls to the wayside.
• Serve as a key point of contact with clients, other attorneys, and staff, coordinating, and scheduling meetings/calls.
• Coordinate travel and manage a high-volume, multi-time-zone calendar.
• Provide support with attorney billing and time entry, and prepare additional paperwork such as expense reports, mails, and other requests.
• Assist with basic legal research and synthesize findings into clear, concise summaries as needed.

Why You’ll Love Working Here

• Employees enjoy competitive compensation and a generous benefits package.
• The firm operates across a diverse range of industries, with a culture that values professionalism, collaboration, trust, and excellence.
• This opportunity is 100% onsite in the firm’s Washington, D.C. office, offering direct engagement with attorneys and leadership.

What We’re Looking For

• Seasoned legal experience. You have at least five (5) years of experience providing administrative support in a law firm environment. You currently have a District of Columbia Notary or are willing to obtain one.
• Adept with technology. You are a tech expert and can navigate the applications of Microsoft Office Suite, Adobe Acrobat, and other document management tools with ease.
• Professional and personable. You have exceptional communication skills both verbally and through written correspondence. This role involves frequent interaction with attorneys, clients, and staff.
• Strong judgement. You are highly organized and can be trusted handling highly confidential matters, managing competing interests and priorities seamlessly.
• Ahead of the game. You are meticulous with details and enjoy working proactively to stay on top of workflow. Taking initiative to anticipate needs and streamline processes is a strength of yours.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.