Executive Personal Assistant to Founders — Global Travel

VentureSeas; New York (NY); Hybrid; USD 65,000 - 95,000; Full time

Job summary

VentureSeas in New York seeks an exceptional Personal Assistant to support a small founding team. This role blends admin with strategic presence, handling schedules, travel, and communications for a fast-moving program across Europe, USA, and Asia.

You'll work 60% travel and 40% base location, leveraging AI tools to draft, transcribe, and organize, while delivering warm, discretionary support that makes every interaction feel like the most important contact.

Responsibilities

• Capture every meeting with a digital voice recorder and AI transcription, and turn raw audio into clean summaries with action items within the hour
• Use AI to draft first-pass emails, briefings, itineraries, and follow-ups — then add the human polish before anything goes out
• Build and maintain automated systems for travel, expenses, contact management, and event logistics
• Stay current on tools, swap them out as better ones land, and have opinions about your stack
• The remaining 20% is what only a human can deliver — presence, warmth, discretion, judgement, hospitality, reading a room

Job description

VentureSeas in New York seeks an exceptional Personal Assistant to support a small founding team. This role blends admin with strategic presence, handling schedules, travel, and communications for a fast-moving program across Europe, USA, and Asia.

You'll work 60% travel and 40% base location, leveraging AI tools to draft, transcribe, and organize, while delivering warm, discretionary support that makes every interaction feel like the most important contact.