personal assistant

VentureSeas; New York (NY); Hybrid; USD 65.000 - 95.000; Vollzeit

Zusammenfassung

VentureSeas in New York seeks an exceptional Personal Assistant to support a small founding team. This role blends admin with strategic presence, handling schedules, travel, and communications for a fast-moving program across Europe, USA, and Asia.

You'll work 60% travel and 40% base location, leveraging AI tools to draft, transcribe, and organize, while delivering warm, discretionary support that makes every interaction feel like the most important contact.

Aufgaben

• Capture every meeting with a digital voice recorder and AI transcription, and turn raw audio into clean summaries with action items within the hour
• Use AI to draft first-pass emails, briefings, itineraries, and follow-ups — then add the human polish before anything goes out
• Build and maintain automated systems for travel, expenses, contact management, and event logistics
• Stay current on tools, swap them out as better ones land, and have opinions about your stack
• The remaining 20% is what only a human can deliver — presence, warmth, discretion, judgement, hospitality, reading a room

Jobbeschreibung

Personal Assistant to Founders

Emerging Venture Program — Europe / USA / Asia

The Role

We're hiring an exceptional Personal Assistant to support a small founding team (3+) inside our Emerging Venture Program. This is not a desk job, and it isn't a job where you spend your day buried in admin.

We run an 80% AI / 20% human model. Tech handles the grunt work — drafting, scheduling, research, transcription, expense capture, travel coordination, briefing prep. That leverage exists for one reason: so you can pour your time and attention into the only thing that actually matters — making every person we speak to feel like the most important person in the world.

You will be the operational backbone for founders who are building at speed, moving between major industry events, founder offsites, and the company yacht — a 60% travel / 40% base location split across Europe, the USA, and Asia, depending on where the active program cohort is running. The setting is genuinely one of a kind. The standards are high. If you've ever pictured what people call "the best job in the world" — running point on the lives of high-performing founders in spectacular places, with the best tools on earth doing the heavy lifting alongside you — this is it.

How We Work — 80% AI, 20% You

Roughly 80% of the workflow runs on AI and digital systems. That isn't a gimmick — it's the operating model. We expect you to:

• Capture every meeting with a digital voice recorder and AI transcription, and turn raw audio into clean summaries with action items within the hour
• Use AI to draft first-pass emails, briefings, itineraries, and follow-ups — then add the human polish before anything goes out
• Build and maintain automated systems for travel, expenses, contact management, and event logistics
• Stay current on tools, swap them out as better ones land, and have opinions about your stack

The remaining 20% is what only a human can deliver — presence, warmth, discretion, judgement, hospitality, reading a room. That is the job. Tech buys you the time. You spend it on people.