Executive Assistant - Tech Start-up

Career Group; Texas; On-site; USD 100,000 - 150,000; Full time

Job summary

Career Group is seeking a sharp, proactive Executive Assistant to join a tech startup in Austin. You will support the Founder with confidential, high‑level administrative tasks and help build scalable processes in a fast‑moving environment.

You will manage calendars across time zones, coordinate international travel, handle emails, enter notes into Salesforce, assist with expense reports, and coordinate meetings. Strong communication, integrity, and a proactive mindset are essential.

Qualifications

• 5+ years in executive support or administrative role in tech/startup.
• Ability to learn quickly and collaborate in a fast-paced, entrepreneurial environment.
• Exceptional communication skills, unwavering integrity, and the confidence to engage with all levels of the firm and external stakeholders.
• Highly motivated, self-driven, and both solution- and detail-oriented.
• Ability to think independently and offer creative solutions.
• Positive attitude with a proactive mindset—no task too big or too small.
• Strong time management skills; capable of handling multiple priorities with accuracy and meeting deadlines in high-pressure situations.
• High emotional intelligence with the ability to navigate complex interactions diplomatically.
• Proficiency in Microsoft Office required; experience with Salesforce preferred.
• Familiarity with AI tools and technologies is a plus. We value team members who are curious about leveraging AI to enhance productivity, streamline workflows, and drive innovation.

Responsibilities

• Own and proactively manage multiple complex, changing, high-volume calendars across multiple time-zones
• Manage and prioritize a busy email inbox
• Seamless coordination of international and domestic travel
• Proactively capture, enter, and manage upkeep of meeting notes, contacts and other relevant data in Salesforce and other systems to help build an institutionalized process
• Coordinate any time tracking and reporting requirements as necessary with internal stakeholders
• Proactively and strategically coordinate internal and external meetings, team events, and meeting materials
• Manage and process monthly expense reports
• Ensure seamless flow of the executive’s day-to-day activities
• Provide additional administrative and team project support as needed
• Timely responsiveness outside of “regular” business hours

Skills

Executive support

Communication

Time management

Proactivity

Independent thinking

Problem solving

AI familiarity

Tools

Salesforce

Microsoft Office

Job description

Job Description

Executive Assistant – Tech Start-up , AUSTIN

We are seeking a sharp, proactive, and highly professional Executive Assistant to join our team. Start-up is just out of stealth mode, and ready to hire its first administrative pro.

The Executive Assistant will work as part of a highly efficient and dedicated administrative team providing executive support to the Founder, and to a less extent, his team. Maintaining confidentiality, multitasking effectively, demonstrating strong attention to detail, and exhibiting a strong work ethic are imperative for success.

Main Responsibilities

• Own and proactively manage multiple complex, changing, high-volume calendars across multiple time-zones
• Manage and prioritize a busy email inbox
• Seamless coordination of international and domestic travel
• Proactivelycapture, enter, and manage upkeep of meeting notes, contacts and other relevant data in Salesforce and other systems to help build an institutionalized process
• Coordinate any time tracking and reporting requirements as necessary with internal stakeholders
• Proactivelyand strategically coordinate internal and external meetings, team events, and meeting materials
• Manage and process monthly expense reports
• Ensure seamless flow of the executive’s day-to-day activities
• Provideadditional administrative and team project support as needed
• Timelyresponsiveness outside of “regular” business hours

Qualifications

• 5+years of experience in an executive support or administrative role, ideally within Tech, Venture Capital, Private Equity,
• Strong desire to learn and collaborate in an entrepreneurial, fast-paced environment
• Exceptional communication skills, unwavering integrity, and the confidence to engage with all levels of the firm and external stakeholders
• Highlymotivated, self-driven, and both solution- and detail-oriented
• Abilityto think independently and offer creative solutions
• Positiveattitude with a proactive mindset—no task too big or too small
• Strong time management skills; capable of handling multiple priorities with accuracy and meeting deadlines in high-pressure situations
• High emotional intelligence with the ability to navigate complex interactions diplomatically
• Proficiencyin Microsoft Office required; experience with Salesforce preferred
• Familiaritywith AI tools and technologies is a plus. We value team members who are curious about leveraging AI to enhance productivity, streamline workflows, and drive innovation

Salary DOE, $100k-150k + Generous compensation package

Location: Applicants are expected to work onsite in our (East) Austin office