Executive Personal Assistant to CEO

Pocketbook Agency; Miami Beach (FL); Hybrid; USD 117,000 - 143,000; Full time

Benefits offered by this job

Bonus opportunity

Excellent benefits package

Job summary

Pocketbook Agency is seeking a talented EA/PA to support a private CEO in a financial services firm. This role blends business and personal support, requiring discretion, organization, and a proactive approach.

The position is based in Miami Beach, with work from home and office as needed. The ideal candidate has 8+ years of EA/PA experience, strong tech skills, and can handle complex calendars, travel, expenses, and after-hours emergencies.

Qualifications

• Must have a valid driver's license and reliable transportation.
• Must be tech-savvy.
• Must have at least 8+ years of experience in a similar role, either supporting a C-level exec, UHNWI, or family.
• Must be highly professional and detail-oriented.
• Must have prior experience working in both a home and office setting.

Responsibilities

• Business scheduling, high-level calendaring, and meeting coordination
• Business and personal travel booking
• Managing expenses
• Email correspondence on behalf of executive
• Personal appointment booking and family scheduling
• Running errands as needed
• Project work as needed
• Assistance with event planning
• Other ad hoc responsibilities as needed

Skills

Executive support

Calendar management

Travel booking

Expense management

Email management

Personal scheduling

Event planning

After-hours availability

Tools

Home/office support tools

Job description

We are seeking a talented EA/PA to support our client, a private CEO of a financial services firm. This role is a true split between EA/PA, and candidates must be willing to support both business and personal functions. We are ideally looking for someone with at least 8+ years of true EA/PA experience. This role will work from the client's home and office. Candidates must be polished, professional, and highly organized. Availability via phone or email in case an emergency arises after hours is expected. Looking to hire ASAP.

Responsibilities:

• Business scheduling, high-level calendaring, and meeting coordination
• Business and personal travel booking
• Managing expenses
• Email correspondence on behalf of executive
• Personal appointment booking and family scheduling
• Running errands as needed
• Project work as needed
• Assistance with event planning
• Other ad hoc responsibilities as needed

Requirements:

• Must have a valid driver's license and reliable transportation.
• Must be tech-savvy.
• Must have at least 8+ years of experience in a similar role, either supporting a C-level exec, UHNWI, or family.
• Must be highly professional and detail-oriented.
• Must have prior experience working in both a home and office setting.

Location:

Full-time. Monday - Friday. Standard business hours and availablity via phone or email after hours as needed. Miami Beach, Florida.

Compensation:

Base salary up to $130k DOE, bonus opportunity, excellent benefits package.

Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment.

Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.