Executive Assistant & Office Coordinator (Hybrid)

JW Michaels & Co.; Florida; Hybrid; USD 65,000 - 85,000; Full time

Job summary

JW Michaels & Co. in West Palm Beach is seeking an Executive/Personal Assistant to support the CEO. This EA/PA will sit at receptionist and also handle office coordinator duties.

The role blends frontline reception with high-level administrative support, requiring discretion and proactive prioritization. The hybrid schedule includes onsite presence 5 days Oct–May and 3 days onsite May–Oct, with travel or flexibility as needed.

Qualifications

• 3+ years of experience in an administrative role.
• Experience supporting an executive with some personal assistant tasks.
• Experience supporting executives, business owners, or private families is a plus.

Responsibilities

• Serve as the primary receptionist and point of contact for the West Palm Beach office, greeting visitors and managing incoming calls.
• Oversee office operations, including conference rooms, supplies, vendors, mail, deliveries, and building management.
• Coordinate meetings, catering, office events, and client hospitality.
• Provide administrative and calendar support to senior executives, including meeting materials, expenses, and travel arrangements.
• Provide light personal assistant support to the CEO and family.
• Handle confidential information with discretion and professionalism.
• Manage multiple priorities and ad hoc requests while proactively anticipating needs.

Skills

Reception duties

Calendar management

Communication skills

Organization

Job description

JW Michaels & Co. in West Palm Beach is seeking an Executive/Personal Assistant to support the CEO. This EA/PA will sit at receptionist and also handle office coordinator duties.

The role blends frontline reception with high-level administrative support, requiring discretion and proactive prioritization. The hybrid schedule includes onsite presence 5 days Oct–May and 3 days onsite May–Oct, with travel or flexibility as needed.