Receptionist/Office Coordinator - $75-90K + Bonus!

CitiStaffing, LLC; West Palm Beach (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

CitiStaffing, LLC is seeking a polished Receptionist / Office Coordinator to support our West Palm Beach office. You will be the first point of contact for clients, visitors, and staff, ensuring a professional, organized front office.

The role includes personal assistant tasks for the CEO and family, with travel planning and confidential matters handled discreetly. Ideal candidates bring 3+ years in relevant roles, a Bachelor's degree preferred, and excellence in communication, time management,

Qualifications

• Bachelor’s degree preferred.
• 3+ years in receptionist/office coordination/executive assistant roles.
• Experience supporting senior executives or private individuals preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication.
• High professionalism and discretion.
• Proficient in Microsoft Office suite (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Answer and direct incoming phone calls and greet visitors.
• Coordinate catering, refreshments, and hospitality for meetings and events.
• Maintain office supplies, kitchen inventory, and vendor relationships.
• Liaise with building management and service providers regarding maintenance, deliveries, and office needs.
• Support office events, team gatherings, and client functions.
• Provide administrative assistance to senior executives as needed.
• Prepare presentations, correspondence, reports, and meeting materials.
• Track invoices and assist with expense reporting.
• Manage personal calendars and scheduling, including travel arrangements.

Skills

Executive support

Discretion & confidentiality

Time management

Communication skills

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Investment Bank is seeking a polished, highly organized, and service-oriented Receptionist / Office Coordinator to support our West Palm Beach office. This role serves as the first point of contact for clients, visitors, and employees while ensuring the office operates efficiently and professionally. This individual will provide personal assistant support to the CEO and family, handling scheduling, travel coordination, special projects, and confidential matters with the highest level of discretion.

Responsibilities Include:

• Answer and direct incoming phone calls and greet visitors.
• Coordinate catering, refreshments, and hospitality for meetings and events.
• Maintain office supplies, kitchen inventory, and vendor relationships.
• Liaise with building management and service providers regarding maintenance, deliveries, and office needs.
• Support office events, team gatherings, and client functions.
• Provide administrative assistance to senior executives as needed.
• Prepare presentations, correspondence, reports, and meeting materials.
• Track invoices and assist with expense reporting.
• Manage personal and family calendars, appointments, and scheduling.
• Coordinate personal travel arrangements, including flights, hotels, ground transportation, and detailed itineraries.

Requirements Include:

• Bachelors Degree preferred
• 3+ years of experience in a receptionist, office coordinator, executive assistant, or personal assistant role preferably in Financial Services, Private Equity, Law Firm or Private Family Office
• Experience supporting senior executives, business owners, or private individuals preferred.
• Exceptional organizational and time-management skills.
• Strong verbal and written communication abilities.
• High level of professionalism, discretion, and confidentiality.
• Strong proficiency in Microsoft Office, Outlook, Word, Excel, and PowerPoint.