Executive/Personal Assistant to CEO

JW Michaels & Co.; Florida; Hybrid; USD 52,000 - 76,000; Full time

Job summary

JW Michaels & Co. in West Palm Beach is seeking an Executive/Personal Assistant to support the CEO. The EA/PA will function as the primary receptionist and manage office coordination.

The role includes calendar management, travel arrangements, meeting materials, and light personal assistant duties for the CEO and family; it requires discretion and a proactive approach in a hybrid schedule.

Qualifications

• 3+ years of experience in reception, office administration, executive assistance, or personal assistance.
• Experience supporting executives, business owners, or private families is a plus.

Responsibilities

• Serve as the primary receptionist and point of contact for the West Palm Beach office, greeting visitors and managing incoming calls.
• Oversee office operations, including conference rooms, supplies, vendors, mail, deliveries, and building management.
• Coordinate meetings, catering, office events, and client hospitality.
• Provide administrative and calendar support to senior executives, including meeting materials, expenses, and travel arrangements.
• Provide light personal assistant support to the CEO and family.
• Handle confidential information with discretion and professionalism.
• Manage multiple priorities and ad hoc requests while proactively anticipating needs.

Skills

Administrative support

Calendar management

Receptionist experience

Executive support

Tools

Microsoft Office

Calendar systems

Job description

Finance firm in West Palm Beach is hiring an Executive/Personal Assistant to support the CEO. This EA/PA will sit at receptionist and also handle office coordinator duties.

Hybrid Schedule:

5 days onsite October- May, 3 days onsite May- October

Responsibilities:

• Serve as the primary receptionist and point of contact for the West Palm Beach office, greeting visitors and managing incoming calls.
• Oversee office operations, including conference rooms, supplies, vendors, mail, deliveries, and building management.
• Coordinate meetings, catering, office events, and client hospitality.
• Provide administrative and calendar support to senior executives, including meeting materials, expenses, and travel arrangements.
• Provide light personal assistant support to the CEO and family
• Handle confidential information with discretion and professionalism.
• Manage multiple priorities and ad hoc requests while proactively anticipating needs.

Qualifications:

• 3+ years of experience in reception, office administration, executive assistance, or personal assistance.
• Experience supporting executives, business owners, or private families is a plus.