Receptionist / Office Administrator & Personal Assistant to CEO

Carter Murray; West Palm Beach (FL); On-site; USD 90,000 - 110,000; Full time

Job summary

Carter Murray is seeking a polished Receptionist / Office Administrator & Personal Assistant to the CEO in West Palm Beach, FL. This on-site role combines front-desk duties with office coordination and executive support, requiring a proactive, detail‑oriented professional who can manage calendars, travel, and confidential information.

The position offers up to $100,000 base salary with bonus potential, five-day on-site work, and flexibility during summer months to help with personal and office

Qualifications

• Experience in receptionist, admin or executive support roles required.
• Efficient calendar and travel coordination abilities.
• Strong communication and professional presentation.
• Discretion with sensitive information is essential.
• Ability to manage multiple priorities in a fast-paced office.

Responsibilities

• Serve as first point of contact; greet visitors and manage calls and mail.
• Maintain organized, presentable reception and office areas.
• Coordinate meetings, rooms, scheduling, and deliveries.
• Provide general admin support to the team as needed.
• Support CEO with personal calendar, travel, errands, and arrangements.
• Handle confidential information with high discretion and proactivity.

Skills

Organizational skills

Time management

Communication

Professional demeanor

Attention to detail

Multitasking

Discretion

Proactive

On-site collaboration

Job description

Receptionist / Office Administrator & Personal Assistant to CEO

Location: West Palm Beach, FL

Schedule: 5 days on-site, with increased flexibility during the summer months

Compensation: Up to $100,000 base salary + bonus

3-7 Years Experience

Position Overview

A growing and dynamic organization is seeking a polished, proactive, and highly organized Receptionist / Office Administrator & Personal Assistant to support its West Palm Beach office and provide dedicated assistance to the CEO.

This is a multifaceted position combining front-of-house responsibilities, day-to-day office coordination, and personal assistance. The ideal candidate will be professional, personable, highly detail-oriented, and comfortable handling a variety of responsibilities in a fast-paced environment. This individual should take a hands-on approach, anticipate needs, and be willing to assist wherever necessary.

Key Responsibilities

Reception & Office Administration

• Serve as the first point of contact for visitors, guests, and incoming calls, providing a polished and welcoming experience
• Manage the reception area and ensure the office is organized, presentable, and running smoothly
• Coordinate conference rooms, meetings, and office scheduling
• Manage incoming and outgoing mail, packages, and deliveries
• Order and maintain office, kitchen, and general supplies
• Coordinate with building management, vendors, and external service providers
• Assist with catering, team lunches, meetings, and office events
• Help troubleshoot day-to-day office needs and proactively identify areas for improvement
• Provide general administrative support to the broader team as needed

Personal Assistant to CEO

• Provide day-to-day personal and administrative support to the CEO
• Assist with personal calendar management, appointments, reservations, and scheduling
• Coordinate personal travel arrangements and itineraries as needed
• Handle personal errands, purchases, returns, and other ad hoc requests
• Assist with household-related coordination, including vendors, appointments, and deliveries when necessary
• Maintain organization across competing priorities and ensure important tasks and deadlines are followed through
• Handle sensitive and confidential information with the highest level of discretion
• Anticipate needs and proactively resolve issues before they arise

Qualifications

• Prior experience in a receptionist, office coordinator, administrative assistant, executive assistant, personal assistant, or similar support role
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Polished, professional, and service-oriented demeanor
• High level of attention to detail and follow-through
• Ability to manage multiple priorities and shift between office and personal responsibilities seamlessly
• Proactive, resourceful, and comfortable taking initiative
• Strong judgment and discretion when handling confidential matters
• Flexible mentality and willingness to assist with tasks outside of a traditional job description
• Ability to work on-site in West Palm Beach five days per week, with additional flexibility offered during the summer months

Compensation & Schedule

• Base salary up to $100,000, depending on experience
• Increased flexibility during the summer months
• Opportunity to work in a varied, high-visibility position with significant ownership over day-to-day office operations and support to the CEO