Executive & Personal Assistant to Artistic Director

Oasis Arts Inc.; San Francisco (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Oasis Arts Inc. is seeking an organized Executive/Personal Assistant to support the Artistic and Executive Director in both professional and personal capacities.

The role includes calendar management, travel coordination, and confidential matter handling within a fast-paced arts environment. Responsibilities cover executive support, personal scheduling, and event logistics, with opportunities to liaise with artists and production teams.

Qualifications

• 3–5 years of experience as an Executive Assistant or senior administrative support.
• Demonstrated discretion and sound judgment when handling confidential information.
• Excellent organizational skills and strong attention to detail.
• Proficiency with Google Workspace and Slack.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Provide scheduling, calendar management, and correspondence support for the ED and AD.
• Prepare materials for meetings, including agendas, notes, and presentations.
• Draft and proofread organizational communications and memos.
• Maintain organized filing systems for contracts and records.
• Coordinate travel logistics and manage personal scheduling as needed.
• Support personal correspondence, gifts, and special events for leadership.
• Coordinate logistics for internal and external events and performances.
• Assist with artist hospitality and related communications.

Skills

Discretion

Organization

Communication

Multitasking

Evenings/weekends flexibility

Tools

Google Workspace

Slack

Job description

Oasis Arts Inc. is seeking an organized Executive/Personal Assistant to support the Artistic and Executive Director in both professional and personal capacities.

The role includes calendar management, travel coordination, and confidential matter handling within a fast-paced arts environment. Responsibilities cover executive support, personal scheduling, and event logistics, with opportunities to liaise with artists and production teams.