Executive Assistant to Director & Board Liaison

Ultimate Staffing; Cartersville (GA); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Temp to hire

Fully onsite in Cartersville, GA

Job summary

Ultimate Staffing is seeking a highly organized Executive Assistant to the Executive Director. This role partners with executive leadership and the Board of Directors to keep the office running smoothly in a fast-paced nonprofit environment.

You will manage calendars, prepare board materials, coordinate meetings and travel, and protect confidential information while using advanced Microsoft Office tools. A proactive, collaborative approach and strong communication are essential.

Qualifications

• Minimum of 3 years of executive administrative support experience.
• Experience preparing board minutes and supporting governance activities.
• Exceptional written and verbal communication skills.
• Strong organizational, planning, and project coordination abilities.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Ability to manage multiple priorities with professionalism and discretion.
• Ability to obtain Notary Public certification within 90 days of hire.

Responsibilities

• Serve as the primary administrative partner to the Executive Director and support Board of Directors meetings.
• Manage a complex calendar, prioritize meetings and commitments.
• Coordinate board and committee meetings, retreats, and strategic planning sessions; prepare agendas and materials.
• Record, transcribe, and maintain board minutes and official documentation.
• Assist with special projects and board-related initiatives as assigned.

Skills

Executive support

Calendar management

Board governance

Communication skills

MS Office

Discretion

Tools

Notary Public (Not required as tool)

Job description

Ultimate Staffing is seeking a highly organized Executive Assistant to the Executive Director. This role partners with executive leadership and the Board of Directors to keep the office running smoothly in a fast-paced nonprofit environment.

You will manage calendars, prepare board materials, coordinate meetings and travel, and protect confidential information while using advanced Microsoft Office tools. A proactive, collaborative approach and strong communication are essential.