Executive Assistant

Klover; New York (NY); Vor Ort; USD 70.000 - 100.000; Vollzeit

Zusammenfassung

Attain is seeking an organized Executive Assistant to support the President & COO and senior leaders in our New York office. You will manage calendars, coordinate travel, and help oversee day-to-day operations while collaborating with leadership, staff, and external partners.

The ideal candidate is detail-oriented, discreet, and proactive, capable of juggling multiple priorities and finding ways to streamline workflows in a fast-paced environment.

Qualifikationen

• 1+ years of administrative or executive support experience in a fast-paced environment.
• Excellent written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency in Google Workspace and familiarity with Slack or similar internal communication tools.

Aufgaben

• Manage executive calendars across multiple time zones and prioritize competing requests.
• Coordinate domestic and international travel arrangements with detailed itineraries.
• Plan and coordinate company meetings, leadership offsites, client visits, and other events.
• Support on-site office operations, including supply management and office logistics.
• Prepare documents, presentations, and executive communications as needed.
• Assist with onboarding new hires and welcome processes.

Kenntnisse

Executive support

Calendar management

Travel coordination

Event planning

Communication skills

Discretion

Organizational skills

AI tools adoption

Google Workspace

Interpersonal skills

Tools

Google Workspace

Slack

Jobbeschreibung

• Attain is looking for a highly organized, proactive, and resourceful Executive Assistant to support our President & COO and other senior leaders of the Enterprise business and help manage day-to-day operations at our New York office
• In this role, you’ll manage executive calendars, coordinate travel and meetings, assist with company events, and help keep our office running smoothly. You’ll work closely with leadership, employees, and external partners to ensure priorities are organized and things get done efficiently
• The ideal candidate is detail-oriented, adaptable, and comfortable juggling multiple priorities while maintaining a high level of professionalism and discretion. We’re looking for someone who takes initiative, anticipates needs, and enjoys finding ways to make things easier for those around them
• Manage and maintain complex executive calendars, coordinating internal and external meetings across multiple time zones while proactively identifying scheduling conflicts and prioritizing competing requests
• Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and detailed itineraries, while managing last-minute changes as needed
• Serve as a primary point of contact for scheduling and coordination with internal stakeholders, external partners, clients, and other executive assistants
• Anticipate executive needs and proactively manage logistics, follow-ups, and administrative priorities to ensure seamless day-to-day operations
• Coordinate executive meetings, arranging conference rooms, managing technology and catering needs, and ensuring all logistics are handled
• Assist with planning and coordinating company meetings, leadership offsites, client visits, and other internal and external events
• Prepare, organize, and maintain documents, presentations, meeting materials, and other executive communications as needed
• Manage and process executive expenses, reimbursements, and other administrative requests
• Partner cross-functionally with teams including People Operations, Finance, IT, and Office Operations to support executive priorities and company initiatives
• Handle sensitive and confidential information with the highest level of professionalism, discretion, and sound judgment
• Manage the workspace environment of our physical office, including, but not limited to
• Supply ordering, restocking and maintenance of office supplies and swag
• Replenish and maintain office kitchen with coffee, beverages and snacks
• Manage deliveries to the office (third-party delivery services and grocery)
• Support planning and coordination of office outings; including happy hours and restaurant reservations and/or activities for team events
• Coordinate on-site weekly lunches for the office
• Support on-site interview coordination; greeting candidates upon arrival and managing the process throughout the day
• Welcome new hires on their first day and ensure desk, equipment and keyfob allocation is complete prior to their first day

• Experience coordinating meetings, travel, or company events
• Ability to leverage AI tools and AI workflows to streamline processes, improve workflows, and increase efficiency
• 1+ years of administrative or executive support experience, preferably in a fast-paced environment
• Excellent written and verbal communication skills
• Ability to handle sensitive and confidential information with discretion
• Strong organizational and time management skills, with the ability to manage multiple priorities
• Proficiency in Google Workspace and familiarity with Slack or similar internal communication tools
• Professional, approachable, and comfortable interacting with executives, employees, and external partners
• Strong attention to detail and problem-solving skills
• Ability to adapt quickly to changing priorities and last-minute requests
• Proactive, resourceful, and comfortable working independently