Executive Personal Assistant (EPA) Opening (Kauai, Hawaii)

Lily Pond Services; United States; Vor Ort; USD 80.000 - 110.000; Vollzeit

Benefits dieser Stelle

Health insurance

Paid vacation

Zusammenfassung

Lily Pond Services LLC in Kauai, Hawaii, seeks an Executive Personal Assistant to provide discreet, proactive support for a private family. The role demands exceptional organization, confidentiality, and adaptability to manage personal and business tasks with precision.

Responsibilities include coordinating household staff and vendors, managing travel logistics, maintaining calendars, handling documentation, and organizing events to ensure seamless daily operations.

Qualifikationen

• Bachelor’s degree preferred.
• 5–10 years of experience in property management, personal assistance, or related role.
• Exceptional leadership, problem-solving, and organizational skills.
• Proficiency in Microsoft Office and adaptability to new technologies.
• Outstanding communication and interpersonal skills.

Aufgaben

• Coordinate with household staff, vendors, and service providers to ensure efficient operations.
• Manage household and office inventories, procuring necessary supplies.
• Oversee a dynamic schedule, arranging appointments, meetings, and engagements.
• Plan complex domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.
• Prepare travel documentation, such as visas and passports, and coordinate logistics.
• Organize private gatherings, dinner parties, and special events, liaising with chefs, florists, caterers, and vendors.
• Oversee personalized gifting and high-end procurement.
• Perform local driving for errands, shopping, or household needs.
• Manage vendor relationships, approve invoices, and ensure thorough vetting for maintenance services.

Kenntnisse

Leadership

Problem-solving

Organizational skills

Communication

Adaptability

Ausbildung

Bachelor’s degree preferred

Tools

Microsoft Office

Jobbeschreibung

A private family in Kauai, Hawaii, seeks a highly professional, poised, and detail-oriented Executive Personal Assistant (EPA) to provide exceptional support. This role demands superior organizational skills, discretion, and adaptability to manage diverse personal and business tasks. The ideal candidate is proactive, resourceful, and dedicated to ensuring seamless daily operations with precision and complete confidentiality. This position is based in Kauai, and we are seeking local candidates or those willing to relocate, with housing provided for the right fit.

Benefits

• Comprehensive package including health insurance, paid vacation, sick leave, 401(k), and performance-based bonuses.

Schedule

• Monday–Friday, with occasional weekend availability for special events.

Responsibilities

• Coordinate with household staff, vendors, and service providers to ensure efficient operations.

• Manage household and office inventories, procuring necessary supplies.

• Oversee a dynamic schedule, arranging appointments, meetings, and engagements.

• Plan complex domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.

• Prepare travel documentation, such as visas and passports, and coordinate logistics.

• Organize private gatherings, dinner parties, and special events, liaising with chefs, florists, caterers, and vendors.

• Oversee personalized gifting and high-end procurement.

• Perform local driving for errands, shopping, or household needs.

• Manage vendor relationships, approve invoices, and ensure thorough vetting for maintenance services.

Requirements

• Bachelor’s degree preferred.

• 5–10 years of experience in property management, personal assistance, or a related role.

• Exceptional leadership, problem-solving, and organizational skills.

• Proficiency in Microsoft Office and adaptability to new technologies.

• Outstanding communication and interpersonal skills.