Executive Personal Assistant (Kauai, Hawaii)

Lily Pond Services; United States; Vor Ort; USD 75.000 - 130.000; Vollzeit

Benefits dieser Stelle

Health insurance

Paid vacation and sick leave

401(k) with employer contribution

Relocation assistance

Bonus potential

Zusammenfassung

Lily Pond Services LLC seeks an Executive Personal Assistant to support a private principal in Kauai. The role requires discretion, proactive scheduling, and seamless coordination with household staff and external partners.

Core hours are Monday–Friday with occasional evenings for events or travel. On-site work with separate housing provided; relocation assistance may be offered for the right candidate.

Qualifikationen

• Bachelor’s degree strongly preferred.
• 1–5 years of experience as EA/PA or similar role.
• Exceptional organizational, time-management, and problem-solving abilities.
• Absolute discretion and confidentiality track record.
• Tech-savvy with MS Office/Google Workspace; quick to learn new tools.
• Outstanding written and verbal communication skills.
• Valid driver’s license and clean driving record.
• Able to work flexibly and stay calm under pressure.

Aufgaben

• Act as the primary contact between principal, household staff, vendors, and external partners.
• Manage a complex calendar with precise scheduling of appointments and engagements.
• Coordinate domestic and international travel with detailed itineraries.
• Organize private dinners, events, and high-end vendor coordination.
• Oversee gifting, procurement, and inventory management.
• Handle invoices, expenses, and vendor vetting for property services.
• Run local errands and assist as needed with discretion.

Kenntnisse

Calendar management

Travel coordination

Executive support

Discretion & confidentiality

Communication

Vendor coordination

Ausbildung

Bachelor’s degree

Tools

Microsoft Office

Google Workspace

Jobbeschreibung

A distinguished private individual based in Kauai, Hawaii, is seeking an exceptional Executive Personal Assistant (EPA) to provide discreet, proactive, and highly professional support across both personal and business matters. This is a rare opportunity for a poised, detail-oriented, and adaptable professional to become a trusted right hand in a dynamic, high-standard environment. The ideal candidate thrives in a full charge setting, anticipates needs before they arise, exercises impeccable judgment, and maintains absolute confidentiality at all times.

Schedule

Monday – Friday core hours, with occasional weekend or evening availability required for special events or travel (advance notice provided) Based on Kauai or willing to relocate (preferred); must be able to work on-site and separate housing provided. This is a long-term career opportunity for someone who takes genuine pride in creating order, exceeding expectations, and becoming an indispensable partner to the principal.

Compensation & Benefits

Competitive salary (commensurate with experience)

Comprehensive health insurance

Generous paid vacation and sick leave

401(k) with employer contribution

Performance-based bonus

Relocation assistance available for the right candidate

Key Responsibilities

• Act as the primary point of contact between the principal, household staff, vendors, service providers, and external partners
• Manage a complex, ever-changing calendar with precision – scheduling appointments, meetings, and personal engagements
• Plan and coordinate seamless domestic and international travel, including flights, ground transportation, luxury accommodations, visas, and detailed itineraries
• Organize private dinners, gatherings, and special events – liaising with chefs, florists, caterers, entertainment, and other high-end vendors
• Oversee personalized gifting, high-end procurement, and bespoke purchases
• Maintain household and office inventories; procure supplies and manage vendor relationships
• Handle invoice approval, expense tracking, and vendor vetting for property maintenance and services
• Run local errands (driving required), including shopping, deliveries, and appointments
• Anticipate needs and solve problems discreetly and efficiently

Requirements

• Bachelor’s degree strongly preferred
• 1–5 years of experience as an Executive Assistant, Personal Assistant, Chief of Staff, or similar role supporting a high-net-worth individual or C‑suite executive
• Exceptional organizational, time-management, and problem-solving abilities
• Absolute discretion and a proven track record of handling sensitive information
• Tech‑savvy: proficient in Microsoft Office/Google Workspace; quick learner of new tools and software
• Outstanding written and verbal communication skills
• Valid driver’s license and clean driving record
• Ability to work flexibly and remain calm under pressure