Executive Personal Assistant ( Remote)

Lily Pond Services; United States; Remote; USD 90.000 - 130.000; Vollzeit

Benefits dieser Stelle

Comprehensive health insurance

Generous paid vacation & sick leave

401(k) with employer contribution

Performance-based bonus

Annual Hawaii travel covered (flights,

luxury accommodations, transport, per‑

diem

Zusammenfassung

Lily Pond Services LLC seeks an exceptional Executive Personal Assistant to provide discreet, proactive support across personal and business matters. This fully remote role requires anticipation, tact, and confidentiality for a high-standard principal. Occasional travel to Hawaii for 2–3 trips annually is expected.

Ideal candidate thrives in a long-term, high-trust environment, managing complex schedules, events, and vendor relationships with poise and precision.

Qualifikationen

• Bachelor’s degree strongly preferred.
• 2–5+ years of experience in executive/ personal assistant roles.
• Impeccable discretion and confidentiality in handling sensitive information.

Aufgaben

• Serve as primary contact between principal, household staff, vendors and partners.
• Manage complex calendar with precision across time zones.
• Plan and coordinate domestic/international travel, flights, accommodations, visas, itineraries.
• Organize private events and meetings with high-end vendors (chefs, florists, caterers).
• Oversee gifting, procurement and inventory; manage vendor relationships and expenses.

Kenntnisse

Calendar management

Travel coordination

Discretion

Executive support

Vendor management

Ausbildung

Bachelor's degree

Tools

Microsoft Office / Google Workspace

Jobbeschreibung

A private individual is seeking an exceptional Executive Personal Assistant (EPA) to provide discreet, proactive, and highly professional support across both personal and business matters. This is a rare opportunity for a poised, detail-oriented, and adaptable professional to become a trusted right hand in a dynamic, high-standard environment. The ideal candidate thrives in a full-charge setting, anticipates needs before they arise, exercises impeccable judgment, and maintains absolute confidentiality at all times.

Schedule

Monday – Friday core hours, with occasional weekend or evening availability required for special events or travel (advance notice provided).

fully remote position. The candidate must be available for 2–3 short trips per year to Kauai, Hawaii (typically 5 days each) to support in-person needs, events, and relationship management. All other work is performed remotely.

This is a long-term career opportunity for someone who takes genuine pride in creating order, exceeding expectations, and becoming an indispensable partner to the principal.

Compensation & Benefits

• Competitive salary (commensurate with experience)
• Comprehensive health insurance
• Generous paid vacation and sick leave
• 401(k) with employer contribution
• Performance-based bonus
• Annual travel to Hawaii fully covered (flights, luxury accommodations, ground transportation, and per diem)

Key Responsibilities

• Act as the primary point of contact between the principal, household staff, vendors, service providers, and external partners
• Manage a complex, ever-changing calendar with precision – scheduling appointments, meetings, and personal engagements
• Plan and coordinate seamless domestic and international travel, including flights, ground transportation, luxury accommodations, visas, and detailed itineraries
• Organize private dinners, gatherings, and special events – liaising with chefs, florists, caterers, entertainment, and other high-end vendors
• Oversee personalized gifting, high-end procurement, and bespoke purchases
• Maintain household and office inventories; procure supplies and manage vendor relationships
• Handle invoice approval, expense tracking, and vendor vetting for property maintenance and services
• Anticipate needs and solve problems discreetly and efficiently

Requirements

• Bachelor’s degree strongly preferred
• 2–5+ years of experience as an Executive Assistant, Personal Assistant, Chief of Staff, or similar role supporting a high-net-worth individual or C-suite executive
• Exceptional organizational, time-management, and problem-solving abilities
• Absolute discretion and a proven track record of handling sensitive information
• Tech-savvy: highly proficient in Microsoft Office/Google Workspace; quick learner of new tools and software
• Outstanding written and verbal communication skills
• Ability to work flexibly across time zones and remain calm under pressure
• Valid passport and willingness to travel 2–3 times per year to Hawaii