Executive Personal Assistant | Calendar & Travel Specialist

NATIONS 1ST FINANCIAL LLC; Florida; On-site; USD 50,000 - 65,000; Full time

Job summary

NATIONS 1ST FINANCIAL LLC is seeking a dedicated Personal Assistant to provide comprehensive administrative and executive support, ensuring smooth daily operations and effective time management. The role focuses on managing schedules, communications, and coordinating personal and professional tasks for an executive.

The ideal candidate will be highly organized, discreet, and capable of handling complex calendars, travel arrangements, and confidential matters including taxes, insurance, and real

Qualifications

• 5+ years of experience as a personal assistant.
• Bachelor’s degree (BA) required.
• Strong time management and organizational skills.
• Excellent communication abilities.
• Proficient in Microsoft Office and calendar management.
• Experienced in travel coordination.
• Ability to maintain discretion and confidentiality.
• Effective problem-solving and multitasking skills.

Responsibilities

• Manage calendars and schedule appointments.
• Coordinate domestic travel arrangements as needed.
• Handle communications and correspondence.
• Organize and coordinate meetings.
• Prepare and manage documents related to taxes, insurance, and real estate.
• Track expenses and manage task lists effectively.
• Maintain confidentiality and discretion in all matters.
• Utilize standard office and project management software for daily tasks.

Skills

Calendar management

Travel coordination

Communication

Discretion

Multitasking

Organizational skills

Time management

Education

Bachelor’s degree (BA)

Tools

Microsoft Office

Job description

NATIONS 1ST FINANCIAL LLC is seeking a dedicated Personal Assistant to provide comprehensive administrative and executive support, ensuring smooth daily operations and effective time management. The role focuses on managing schedules, communications, and coordinating personal and professional tasks for an executive.

The ideal candidate will be highly organized, discreet, and capable of handling complex calendars, travel arrangements, and confidential matters including taxes, insurance, and real