Executive/Personal Assistant | Austin, TX

Career Group; Austin (TX); Sur place; USD 150 000 - 200 000; Plein temps

Résumé du poste

Career Group in Austin is seeking an exceptional Executive / Personal Assistant to support an executive with diverse global interests and investments. Based in Austin, this full-time role combines executive and business support with personal and lifestyle management.

The ideal candidate will demonstrate superb discretion, outstanding organizational skills, emotional intelligence, and the ability to manage complex, cross-border logistics in a fast-paced environment.

Qualifications

• Experience supporting a UHNW individual or equivalent.
• Strong organizational skills and attention to detail.
• Demonstrates discretion and integrity in handling confidential information.
• Experience coordinating complex global travel and logistics.

Responsabilités

• Manage a complex global calendar across multiple businesses, boards, and time zones.
• Oversee correspondence, meeting preparation, and briefing materials.
• Coordinate meetings, events, and projects across global teams.
• Anticipate priorities, resolve scheduling conflicts, and optimize the principal's time.

Connaissances

UHNW support experience

Executive calendar management

Discretion & integrity

Global travel & logistics coordination

Description du poste

Compensation: $150k-200k, commensurate with experience

We are seeking an exceptional Executive / Personal Assistant to support an executive/entrepreneur with diverse global interests and investments.

Based in Austin, this role provides approximately 75% executive and business support and 25% personal and lifestyle management. The successful candidate will bring sound judgment, exceptional organization, emotional intelligence, and absolute discretion to a fast-paced, international environment.

Serving as a trusted partner to the principal, the Assistant will coordinate global priorities, manage complex logistics, and liaise seamlessly with executive teams, the family office, and external advisors.

Prior experience supporting a UHNW individual, senior executive, or family office principal is essential.

Key Responsibilities

Executive & Business Support

• Manage a complex global calendar across multiple businesses, boards, and time zones.
• Oversee correspondence, communications, meeting preparation, and briefing materials.
• Liaise with senior executives, legal counsel, accountants, and external advisors.
• Coordinate meetings, events, and projects across global teams.
• Anticipate priorities, resolve scheduling conflicts, and ensure the principal's time is optimized.

Personal & Lifestyle Management

• Coordinate personal travel, memberships, shopping, gifting, wardrobe, and event preparation.
• Manage personal correspondence, confidential records, and sensitive documentation.
• Liaise with household staff, family office teams, vendors, and service providers.
• Support property-related logistics and the establishment of new residences.

Global Travel & Logistics

• Coordinate end-to-end international travel, including private aviation, accommodations, and ground transportation.
• Prepare detailed itineraries and align travel with business and personal commitments.
• Provide out-of-hours support when required to manage urgent changes and ensure seamless execution.

Candidate Profile

• Proven experience supporting a UHNW individual, senior executive, or family office principal.
• Exceptional written and verbal communication skills, with impeccable attention to detail.
• High emotional intelligence, sound judgment, and the ability to manage senior relationships.
• Absolute discretion, loyalty, and integrity in handling confidential matters.
• Strong organizational skills and the ability to manage competing priorities independently.
• A proactive, solutions-oriented approach and the ability to remain calm in a fast-moving environment.
• Professional presentation, refined interpersonal skills, and a high standard of personal conduct.

The role is based full-time in Austin, TX. Some travel may be required.