Executive Personal Assistant

Delta Dallas; Dallas (TX); Presencial; USD 100.000 - 135.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Annual performance-based bonus

Monthly benefit stipend

Two weeks paid vacation

Descripción de la vacante

Delta Dallas in Dallas seeks an experienced Executive Assistant & Estate Manager to partner with a UHNW principal across professional and personal life. The role requires handling complex travel, household operations, and sensitive matters with discretion in a high-touch environment.

The candidate will manage calendars, communications, and logistics for multiple residences, coordinating with vendors and staff while representing the principal professionally.

Formación

• Bachelor’s degree required; field of study is flexible.
• Minimum of 10 years of experience directly supporting a C-suite executive.
• Experience coordinating complex international travel.
• Experience managing private residences and household staff.
• Excellent written and verbal communication; discretion and confidentiality.

Responsabilidades

• Provide comprehensive executive and personal support to a CEO, managing competing priorities across business, philanthropic, household, and personal commitments.
• Manage the principal’s inbox, organize correspondence, prepare communications for review, track action items, and follow up with minimal direction.
• Oversee complex calendars, appointments, meetings, and daily logistics, anticipating conflicts and upcoming needs.
• Coordinate domestic and international travel, multi-destination itineraries, and travel documentation.
• Oversee day-to-day operations of multiple private residences, coordinating housekeepers and vendors.
• Manage purchasing, projects, events, and lifestyle activities for the principal’s design business.
• Coordinate private gatherings, celebrations, and seasonal decorating with vendors and the Project Manager.
• Represent the principal professionally and handle confidential information with discretion.

Conocimientos

Executive support

Estate management

Travel planning

Vendor management

Discretion

Communication

Organizational skills

Educación

Bachelor's degree

Descripción del empleo

Compensation:

$100,000–$135,000, depending on experience

Schedule:

Monday–Friday | On-site

The Opportunity

A highly accomplished UHNW entrepreneur and CEO is seeking an experienced, exceptionally organized Executive Assistant & Estate Manager to serve as a trusted partner across their professional and personal life. This is a unique opportunity for a polished, resourceful professional who thrives in a high-touch environment, anticipates needs before they arise, and takes pride in creating order across a complex, fast-paced operation.

The principal oversees multiple businesses, philanthropic organizations, and residential properties. The ideal candidate brings extensive experience supporting a C-suite executive directly, managing complex international travel, coordinating household operations, and handling sensitive matters with discretion and sound judgment.

This is a hands-on role for someone who enjoys variety, has an eye for detail and aesthetics, and can confidently represent the principal while ensuring that every detail is thoughtfully managed.

Key Responsibilities

Executive & Personal Support

• Provide comprehensive executive and personal support to a CEO, managing competing priorities across business, philanthropic, household, and personal commitments.
• Manage the principal’s inbox, organize correspondence, prepare communications for review, track action items, and execute follow-up with minimal direction.
• Oversee complex calendars, appointments, meetings, and daily logistics while proactively identifying conflicts and anticipating upcoming needs.
• Serve as a trusted point of contact, communicating professionally with business associates, family members, vendors, and other high-profile individuals.
• Handle confidential information and sensitive matters with exceptional discretion, professionalism, and sound judgment.

Domestic & International Travel

• Plan and coordinate complex domestic and international travel, including multi-destination itineraries, accommodations, transportation, reservations, and detailed travel documentation.
• Manage logistics for travel between multiple residences and properties, ensuring all arrangements are seamless and well-coordinated.
• Coordinate property readiness, household needs, and other arrangements before and during the principal’s travel.
• Remain available to manage necessary logistics while the principal is away, including coordinating vendors and addressing time-sensitive matters.

Household & Estate Management

• Oversee the day-to-day operations of multiple private residences and properties, partnering closely with the designated Project Manager on household projects, maintenance, and improvements.
• Coordinate housekeepers, service providers, contractors, and other household staff to ensure properties are maintained to a high standard.
• Manage vendor relationships, scheduling, purchasing, and follow-up on household projects and outstanding requests.
• Coordinate property visits and travel to residences outside the Dallas area as needed.
• Arrange pet care, dog walkers, and pet-sitting logistics when the family’s dogs are not traveling with them.
• Provide occasional after-hours and weekend assistance when an in-person presence is needed to address household matters.

Purchasing, Events & Lifestyle Support

• Manage purchasing and procurement for the principal’s design business, maintaining organization, tracking orders, coordinating deliveries, and following through on outstanding items.
• Assist with creative projects, design-related decisions, color selections, thoughtful gift sourcing, and personalized recommendations.
• Coordinate private gatherings, celebrations, and seasonal holiday decorating in collaboration with the Project Manager and outside vendors.
• Oversee event-related details, vendor communication, timelines, and logistics to ensure each gathering and special occasion is executed seamlessly.
• Anticipate personal and household needs, offering thoughtful solutions and serving as a trusted advisor on day-to-day decisions.

Qualifications

• Bachelor’s degree required; field of study is flexible.
• Minimum of 10 years of experience directly supporting a C-suite executive.
• Demonstrated longevity and stability in previous positions, with a track record of building long-term, trusted professional relationships.
• Proven experience coordinating complex international travel involving multiple destinations.
• Previous household management, estate management, or private residence operations experience, including oversight of vendors, contractors, maintenance, and household staff.
• Strong technical proficiency and the ability to manage email, calendars, purchasing, travel platforms, and administrative systems efficiently.
• Experience with purchasing, interior design, event planning, or other creative responsibilities is highly desirable.
• Exceptional organizational skills, attention to detail, follow-through, and the ability to manage multiple priorities without losing sight of the details.
• Excellent written and verbal communication skills, with the polish and confidence to interact with high-profile individuals and represent the principal professionally.
• A proactive, solutions-oriented mindset and the ability to exercise sound judgment, anticipate needs, and work independently.
• Absolute discretion, integrity, and respect for confidentiality.

Schedule & Flexibility

Some flexibility beyond standard business hours is important to accommodate end-of-day updates, next-day planning, and time-sensitive household needs.

Regular weekend work is not expected; however, occasional responsiveness and in-person assistance may be necessary to coordinate urgent household matters or meet service providers.

The role also requires flexibility to travel to the principal’s other properties, including out-of-state residences, as needed.

• Base salary of $100,000–$135,000, commensurate with experience.
• Annual performance-based bonus opportunity.
• Monthly benefit stipend in lieu of employer-provided insurance.
• Two weeks of paid vacation annually.

The Ideal Candidate

The successful candidate is a seasoned executive support professional who combines the judgment and polish of a high-level Executive Assistant with the practical capabilities of a household and estate manager. They are organized, technologically savvy, creative, and comfortable taking ownership of both strategic priorities and everyday details.

Above all, they understand that success in this role is built on trust, consistency, discretion, and the ability to make a demanding professional and personal environment run smoothly.