Traveling Personal Assistant

EstateNetwork; Northern (KY); Hybrid; USD 70,000 - 110,000; Full time

Benefits offered by this job

Full benefits

Job summary

EstateNetwork is seeking an exceptional Traveling Personal Assistant to discreetly support a Principal with a demanding travel schedule. The role requires comfort handling international travel, after-hours coverage, and maintaining confidentiality in a fast-paced Family Office environment.

You will work behind the scenes to manage travel, personal arrangements, and evolving priorities with meticulous attention to detail, while anticipating needs and remaining unobtrusive.

Qualifications

• Minimum 7 years as a high-level personal assistant with extensive travel responsibilities.
• Family office/UHNW experience strongly preferred.
• Authorized to work legally in the US and able to pass a thorough background check.

Responsibilities

• Support the Principal and CEO daily operations.
• Collaborate with travel team to manage complex itineraries.
• Prepare advance logistics, hotel bookings, and preference checks.
• Provide on-the-ground support during trips, handle errands, and adapt to last-minute changes.
• Triage urgent matters with discretion and minimal disruption to schedules.
• Coordinate events and special projects; maintain filing systems.
• Communicate closely with the Principal's support team across departments.
• Organize personal calendar and resolve conflicts proactively.

Skills

Discretion

Organization

Communication

Travel coordination

Problem solving

Tools

Google Workspace

Mac OS

Productivity apps

Job description

A private Family Office is seeking an exceptional Traveling Personal Assistant to provide highly personalized, discreet support to a Principal with an active and frequently changing travel schedule. Approximately 70% of this position will involve domestic and international travel, making this an ideal opportunity for a polished, adaptable professional who thrives in a fast-paced and dynamic environment. The ideal candidate understands the nuances of supporting a high-profile Principal and knows instinctively when to take initiative, when to anticipate a need, and when to remain seamlessly in the background. This individual must be comfortable operating within an established Family Office structure, respecting the chain of command and following established protocols and processes across multiple departments.

Success in this role requires exceptional judgment, discretion, integrity, organization, and communication skills, along with the ability to remain calm and resourceful when schedules, travel plans, or priorities change with little notice.

The Traveling Personal Assistant will work quietly and efficiently behind the scenes to ensure the Principal’s day-to-day needs, travel, logistics, personal preferences, and evolving priorities are handled with exceptional attention to detail. The right candidate will be proactive without being intrusive, highly service-oriented, and capable of anticipating needs before they arise.

Candidates should be comfortable with extensive travel, irregular schedules, changing time zones, and the flexibility required when supporting a Principal at this level. The Family Office is seeking someone who approaches the role with professionalism, humility, discretion, and a genuine commitment to providing seamless, world-class support.

Duties to include, but not limited to:

• Work directly under and support the day-to-day operations of the Principal and the CEO
• Collaborate with the travel team to ensure flawless execution of the Principal’s travel arrangements
• Conduct advance preparation, including hotel room setup, local logistics, and preference checks
• Provide on-the-ground support during trips- handling errands and attending to needs as they arise
• Remain ready for last-minute travel decisions
• Manage the Principals’ personal schedule; identify and proactively resolve conflicts
• Execute restaurant reservations, personal errands, and ad-hoc requests
• Conduct targeted research; deliver concise, relevant briefs and recommendations
• Maintain close communication with the Principal’s support team (CEO, C-Suite executives, security, travel, and household staff)
• Work behind the scenes to triage and resolve urgent matters with minimal disruption to the Principals’ day
• Coordinate events and special projects as Keep and maintain records and filing systems
• Respond promptly to highly confidential inquiries
• Provide practical assistance as needed (organizing projects, shopping, running general errands, accompanying the Principal to appointments)

This is a full-time position:

Travel up to 70% of the time, domestically and internationally, often on short notice and without assistance

Flexible schedule with after-hours on-call coverage to support the Principal’s needs, including evenings, weekends, and holidays.

Generous competitive pay, DOE

Full benefits

Requirements:

• Minimum of 7 years’ experience as a high-level personal assistant with extensive travel responsibilities; family office/UHNW experience strongly preferred.
• Longevity in past positions and excellent references from past employers
• Work ethic & integrity: does the right thing when no one is watching; exercises sound judgement and discretion
• Demonstrated ability to adapt to changing priorities, maintaining a calm, solution-oriented approach
• Utmost discretion and ability to handle sensitive and highly confidential issues with professionalism and diplomacy
• Exceptional organizational skills and impeccable attention to detail
• Self-starter with a strong sense of responsibility and the ability to complete tasks with minimal supervision
• Ability to solve problems and multitask with ease
• Personable and able to build effective relationships across the organization
• Must have and express a positive approach to problems and situations that may arise
• Excellent verbal and written communication skills
• Receptive to constructive feedback
• Proficient with Google Workspace (G Suite), Mac OS, productivity apps; fast to learn new tools and workflows
• Possess a valid passport for international travel
• Authorized to work legally in the US and be willing to undergo an in-depth background investigation