Executive Personal Assistant

Confidential; Los Angeles (CA); Hybrid; USD 150,000 - 250,000; Full time

Benefits offered by this job

Relocation assistance

Hybrid/Work from home

Private household team support

Job summary

Confidential UHNW client in San Francisco is seeking an experienced Executive Personal Assistant to provide highly personalized support to two senior executives. This is a high-touch, fast-moving role requiring exceptional organization, discretion, and proactive problem solving.

You will manage complex calendars across multiple locations and time zones, coordinate domestic and international travel including private aviation, and handle personal and professional scheduling with meticulous

Qualifications

• 5+ years of experience supporting senior executives or UHNW principals.
• Experience coordinating travel arrangements, including private aviation.
• Excellent written and verbal communication with strong discretion.

Responsibilities

• Manage sophisticated calendars across multiple locations and time zones.
• Provide seamless scheduling coverage and coordinate with the executive support team.
• Coordinate complex domestic and international travel, including private aviation and accommodations.
• Prepare travel plans and backup options for last-minute changes.
• Draft polished personal and professional correspondence.
• Handle confidential personal and business information with sound judgment.

Skills

Executive support

Discretion

Travel coordination

Calendar management

Communications

Tools

Private aviation coordination

Travel booking tools

Job description

Our client, an UHNWI is seeking an experienced Executive Personal Assistant to join his in-house team.

Executive Personal Assistant

San Francisco Proper - Client will cover relocation

$150,000 - $250,000

WFH and at the Principal's home

A private investment organization is seeking an exceptional Executive Personal Assistant to provide highly personalized support to two senior executives. This is a dynamic, high-touch position requiring someone who is exceptionally organized, resourceful, discreet, and comfortable operating in a fast-moving environment where priorities can change quickly.

Working alongside an established executive support team, this individual will manage a combination of professional and personal responsibilities while serving as an additional layer of coverage for two extremely busy principals. The ideal candidate is proactive by nature, thinks several steps ahead, and understands the level of responsiveness and judgment required when supporting high-profile or UHNW individuals.

Key Responsibilities

• Manage sophisticated calendars across multiple locations and time zones, anticipating conflicts, preparation needs, travel requirements, and schedule changes before they arise.
• Provide seamless scheduling coverage and maintain close communication with the broader executive support team to ensure continuity.
• Coordinate complex domestic and international travel, including private and commercial aviation, accommodations, drivers, dining, and multi-stop itineraries.
• Prepare comprehensive travel plans and proactively develop alternatives for last-minute changes or disruptions.
• Coordinate ground transportation and confirm logistics in advance, including evening and weekend arrangements.
• Maintain travel documentation and other essential information so it remains accurate and readily accessible.
• Partner with household staff, chefs, drivers, vendors, and other service providers to ensure personal and household schedules remain aligned with the principals' needs.
• Manage personal appointments, errands, gifts, reservations, and other time-sensitive requests.
• Draft polished personal and professional correspondence with the ability to adapt to each principal's communication style.
• Anticipate upcoming needs by reviewing schedules, commitments, travel, and personal priorities in advance.
• Handle highly confidential personal and business information with exceptional judgment and discretion.
• Troubleshoot unexpected issues independently and communicate important changes quickly and clearly.
• Provide after-hours and weekend support when urgent matters arise.

Ideal Background

The successful candidate will bring 5+ years of experience supporting senior executives, founders, family offices, or UHNW principals in an Executive Assistant, Personal Assistant, or similarly high-level support capacity. Experience coordinating intricate travel arrangements, including private aviation, is strongly preferred.

This person should be an exceptional multitasker who can simultaneously support two demanding schedules without sacrificing accuracy or attention to detail. Strong written communication, sound judgment, emotional intelligence, and the ability to remain composed under pressure are essential.

Candidates should be comfortable working collaboratively within an existing support structure while also taking independent ownership of responsibilities. This is best suited for someone seeking a long-term opportunity who genuinely enjoys providing high-touch support and takes pride in making the lives of the executives they support run seamlessly.

A valid driver's license and authorization to work in the United States are required. Flexibility for travel, evenings, weekends, and time-sensitive coverage is also essential.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.