Executive/Personal Assistant

Confidential; West Hollywood (CA); On-site; USD 125,000 - 150,000; Full time

Job summary

Confidential, West Hollywood, is seeking an Executive/Personal Assistant to support a top creative executive in a fast-paced, high-exposure role. You will manage calendars, coordinate international travel, oversee personal logistics, and act as a trusted liaison with vendors and stakeholders.

Ideal candidates bring 6+ years supporting C-suite leaders, exceptional discretion, and a proactive, tech-savvy mindset. This is an in-office role requiring judgment and poise under pressure.

Qualifications

• 6+ years of experience supporting C-suite executives in a large corporate environment.
• A calm, composed presence in a fast-moving, high-stakes environment with the ability to pivot at a moment's notice
• Polished communicator with excellent judgment and unwavering discretion
• Flexible and adaptable — available for after-hours needs when required

Responsibilities

• Own the principal's day-to-day flow - managing complex calendars, high-priority meetings, and last-minute changes with ease and composure
• Manage domestic, international, and private travel from A to Z, ensuring every detail runs seamlessly
• Oversee personal lifestyle needs, household coordination, and day-to-day logistics with polish and discretion
• Partner with vendors, staff, and external stakeholders as the principal's trusted representative
• Support high-level projects, events, and initiatives with a sharp eye for detail and strong follow-through
• Handle all confidential matters with complete professionalism and sound judgment

Skills

Calendar management

Travel coordination

Executive support

Discretion

Vendor liaison

Tools

G Suite

MS Office

Travel booking systems

Job description

Executive/Personal Assistant to Top Creative Executive | $125-150k+

This is an in-office position out of the West Hollywood location.

Are you energized by a fast-paced environment where no two days look the same? A visionary leader in the media and creative space is seeking a world-class Executive/Personal Assistant to serve as their trusted right hand across both personal and professional spheres. This is an extraordinary opportunity for someone who thrives under pressure, anticipates needs before they arise, and operates with the highest level of discretion and professionalism.

What You'll Do:

• Own the principal's day-to-day flow - managing complex calendars, high-priority meetings, and last-minute changes with ease and composure
• Manage domestic, international, and private travel from A to Z, ensuring every detail runs seamlessly
• Oversee personal lifestyle needs, household coordination, and day-to-day logistics with polish and discretion
• Partner with vendors, staff, and external stakeholders as the principal's trusted representative
• Support high-level projects, events, and initiatives with a sharp eye for detail and strong follow-through
• Handle all confidential matters with complete professionalism and sound judgment

What We're Looking For:

• 6+ years of experience supporting C-suite executives in a large corporate environment
• A calm, composed presence in a fast-moving, high-stakes environment with the ability to pivot at a moment's notice tech-savvy, resourceful, and proactive - always three steps ahead
• Polished communicator with excellent judgment and unwavering discretion
• Flexible and adaptable — available for after-hours needs when required