Executive Personal Assistant

Career Group; San Francisco (CA); On-site; USD 120,000 - 160,000; Full time

Job summary

An innovative and fast-growing start-up is on the lookout for a proactive Executive and Personal Assistant to join their dynamic team in San Francisco. This exciting role involves supporting two Founders and collaborating closely with their energetic team. You'll coordinate travel, manage communications, and help organize meetings, all while maintaining discretion and confidentiality. If you thrive in a fast-paced environment and are eager to contribute to a close-knit team, this opportunity is perfect for you. Join a vibrant workplace that values dedication and teamwork, and make a meaningful impact in the lives of high-energy executives.

Qualifications

• Prior experience as an Executive or Personal Assistant in a fast-paced environment.
• Proactive and adaptable attitude with strong organizational skills.

Responsibilities

• Coordinate travel arrangements and manage communications for executives.
• Plan complex meetings and assist with personal and business expenses.

Skills

Organizational Skills

Communication Skills

Multitasking

Tech-savvy

Adaptability

Tools

Google Workspace

Job description

A fast-growing and dynamic start-up is seeking a driven and self-motivated Executive and Personal Assistant to join their energetic and collaborative team in San Francisco. In this role, you will support two Founders and collaborate closely with their team. If you are a high energy, driven, and dedicated team player, this is an excellent opportunity to support high energy executives within a close-knit team.

The role is temp to hire and hybrid with the ability to be onsite as needed at both the office and Executive’s homes in San Francisco. Ability to travel on occasion for the role.

Day-to-Day Responsibilities:

• Coordinate global and domestic travel arrangements for business needs, all social engagement, vacations, and business and personal events.
• Manage heavy internal and external communications across the team and home staff.
• Plan and organize complex meetings, scheduling appointments, and managing a busy calendar.
• Assist with household upkeep, errands, and mail/package management.
• Support event planning and execution for both personal and professional occasions.
• Manage personal and business expenses and budgeting.
• Partner with the EA/PA team to ensure seamless operations.

Requirements:

• Proactive, positive, and adaptable attitude.
• Prior experience as an Executive or Personal Assistant in a fast-paced environment, preferring start-up experience.
• Tech-savvy with proficiency in tools like Google Workspace and other productivity platforms.
• Strong organizational and multitasking skills.
• Excellent communication skills with the ability to maintain discretion and confidentiality.
• Self-motivated, hardworking, and willing to step into overtime or travel as needed.

Salary Range: $120,000 - $160,000

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.